The Operations Division serves the four Tufts University campuses: the main Medford/Somerville campus, the Boston Health & Sciences campus, the School of the Museum of Fine Arts at Tufts and the Cummings School of Veterinary Medicine at Tufts, together encompassing 170 buildings and 5.1 million gross square feet. A broad range of services are provided to support the university campuses including: facilities services, capital program management, grounds and custodial services, campus engineering and energy management, event services, residential facilities maintenance and public and environmental health and safety. Together, these functions within the operations division are responsible for the efficient, cost effective and safe operations of our campus as well as the maintenance and management of our university assets to support our research and educational mission, vision and values. This position is considered essential as defined in the Tufts University employee handbook.
The Events Department is the hub of daily activity for the planning, coordination, set-up, administration and execution of events throughout our main Medford campus. Events range from faculty meetings and events involving guest dignitaries to annual events supporting our mission as a premier educational institution which include commencement ceremonies, student celebrations and holiday events.
Reporting to the Event Manager, the Event Planner oversees the planning and execution of logistics for meetings and special events. Using a diverse array of university resources, the Planner provides proactive, thorough and independent support to identify optimal venue spaces, ensure appropriate event seating, venue preparation and logistical details such as dining and technology configurations. Performing a number of complex and diverse duties, the Event Planner will be a primary contact for institutional and outside vendors, play a key role in project management, track expenses, manage logistics and support outreach to a diverse array of university constituents. The Planner will have a front facing role with our university community; responding to communications both on the phone and through email and will interface with other departments and offices in support of special and institutional events. The Planner may be asked to work off hours including nights, weekends, holidays as required by the needs of the University.
Associate Degree in Event Planning, hospitality or equivalent and a minimum 3 years of progressively responsible event coordination and planning.
Substantive experience working with CMMS and EMS.
Motivated self-starter that can multitask and juggle priorities during peak seasons.
Microsoft Outlook, Word, Excel, Publisher and proficiency.
Outstanding verbal and written communication and interpersonal skills.
Customer service oriented
Self-starter focused on continuous improvements and executing transformative change.
Valid driver's license
Job related experience in higher education, hospitality or similar multi-event/ multi-client organization.
Experience with MAXIMO CMMS and EMS.
Bachelor's Degree preferred.
Special Work Schedule Requirements: Flexibility in work schedule required due to the myriad events that occur nights, weekends and special occasions such as matriculation and commencement.
An employee in this position must complete all appropriate background checks at the time of hire, promotion, or transfer.