The Office of Clinical Quality, Safety and Performance Improvement (CQSPI) at the University of Iowa Health Care has an opening for a full-time Administrative Services Coordinator. The Administrative Services Coordinator provides administrative support to the daily operations of the Program of Hospital Epidemiology and the Patient Safety Program in CQSPI. Administrative responsibilities for this position require a high level of discretion, confidentiality, and independent judgment.
Job responsibilities include* (but are not limited to):
Serves as primary contact for the Program of Hospital Epidemiology and the Patient Safety Network (PSN) incident reporting system; screens calls and callers; answers common questions related to infection prevention policies and procedures and the PSN Helpline; triages more complex calls and inquiries to the Infection Preventionists or the Patient Safety Engineers to ensure a prompt response.
Prepares and administers correspondence and maintains program records (meeting minutes, reports, etc.) in an organized manner for easy retrieval to document Program development and events.
Schedules internal and external appointments and meetings as requested, including identifying room locations, sending out of meeting planners, and identifying scheduling conflicts and rescheduling as needed.
Initiates Purchase Orders, P-Requisitions, e-Deposits, and Travel Expense Vouchers as needed.
The successful candidate must be highly organized, have strong communication skills, be a team player and be willing to go the extra mile to assure all functions are completed in timely and professional manner. This person is required to manage multiple priorities and have strong problem-solving skills. This person makes decisions and exercises a high level of autonomy while performing complex administrative support functions for assigned staff.
With over 31,000 students, the University of Iowa is one of the nation's top public research universities, a member of the Big Ten conference and the Association of American Universities. The University of Iowa is composed of eleven colleges and is known around the world for its balanced commitment to the arts, sciences, and humanities. It is home to one of the nation's largest academic medical centers and the pioneering Iowa Writers' Workshop. The University of Iowa promotes work/life integration and is located in the casual yet cosmopolitan environment of Iowa City, widely recognized as one of the country's most livable communities.