Working Title: Director of Athletic Event Management
Position Grade: 13
Position Summary: The University of New Mexico, Athletics Events Management department is currently seeking a Director of Athletic Event Management to manage and coordinator all aspects of hosting UNM home athletics events (17 to 20 athletic teams).
Duties & Responsibilities
Partner with facilities on setup of playing field/surface, perform setup on other events (Cross Country, Indoor Track, Swimming and Diving, Golf).
Partner with Officials and visiting teams. Create visiting team guide before the season and communication prior to teams arrival.
Develop and execute safety plans for Dreamstyle Arena, Dreamstyle Stadium, Soccer/Track Stadium, Baseball/Softball/ Tennis Stadiums, and Indoor Track Stadiums.
Develop and manage ingress and egress traffic plans. Negotiate and execute MOU between CNM and Science and Technology Park for use of parking lots. Negotiate and execute MOU between City of Albuquerque Parks and Rec for use of indoor track at Convention Center. Responsible for transporting, setup and tear down of indoor track consistent with MOU between UNM and the City of Albuquerque.
Responsible for providing a safe environment for all teams, fans, officials and everyone in attendance of Athletic and special events.
Coordinate and manage staff needed for an event based off of ratios preferred by State Fire Marshal and UNM PD.
Train all event staff on customer service and safety plans (ushers, ticket takers, and parking attendants) and approve time sheets for all event staff.
Communicate, schedule and provide training specifically to our facilities and events of 3 rd party security company (Securitas).
Provide final settlement of revenues and expenses of special event. Plan, execute and create final settlement for post season tournaments
Manage all aspects and execution of hosting special events (concerts, sporting events, etc.)
Assist Events Planner on management plans
Develop and execute sales of 50/50 raffle per the requirements of the license provided by State of New Mexico control Board, act as raffle manager.
Develop and manage plans for sales of merchandise during special events.
Partner with local police agencies (UNM PD, APD, Rio Rancho, BCSO, and Aviation) for safety and planning of all athletic and special events.
Member of University Committees: Facilities Access, Special Events event group and Campus wide Emergency Management.
Additional Requirements: Official transcripts, High school diploma or GED certificate will be required for hire. Please see minimum qualifications for specifics.
Campus: Main - Albuquerque, NM
Benefits Eligble: This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
Department: Events Management (925M)
Employment Type: Staff
Staff Type: Regular - Full-Time
Benefits Eligible: This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB Statement: Temporary and on-call employees working an appointment percentage of 26 (.26 FTE) or greater, per quarter, will be eligible to earn retirement service credits and thus are required to make New Mexico Educational Retirement Board (NMERB) contributions. More information pertaining to your FTE and NMERB contributions can be reviewed on the NMERB Guidelines Clarified webpage.
Background Check Required: Yes
For Best Consideration Date: 8/10/2018
Application Instructions: Please attached a cover letter and resume with your application.
Minimum Qualifications: High school diploma or GED; at least 2 years of experience managing at least one of the following functional areas: fiscal services, administration and/or human resources AND 3 years of additional experience directly related to the duties and responsibilities specified.
Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.
Bachelor's Degree in related field
5 years' experience directly related to position duties and responsibilities.
Experience working in Division 1 College Athletics in a game operations/event management capacity
Previous experience with coordinating and organizing event staff
Experience with employee scheduling
Experience in organizing/conducting current and new employee orientation
Ability to work and thrive in a team setting and in a fast-paced environment
Comfortable with working non-traditional hours during games and at special events
Excellent time management, organizational and communication skills
Demonstrates accuracy and attention to detail
Previous supervisory experience
Prior experience with recruiting and training student employees and interns