The Orientation and Special Projects Manager reports to the Assistant Vice President/Dean of Students and provides high-level administrative support to both this position and the Senior Director. This position also assists with the planning and program implementation within the Office of Orientation and Transition Programs. The Manager plays a critical role to ensure smooth day-to-day operations, adherence to university policies and coordination among the offices. Working closely with the Assistant Vice President/Dean of Students the Manager will manage all administrative functions, human resources, support budgetary and workflow planning processes to achieve the strategic goals of the departments and the university.
The ideal candidate will have experience working in a fast paced, data driven and creative environment. The Manager will possess the interpersonal skills necessary to successfully liaise, negotiate, and collaborate with colleagues across all levels of the university and external partners while maintaining composure, discretion and a student-centered focus.
Support the communication plan for the New Student Checklist in coordination with Student Success Communications
Initiate, execute, and assess the continued growth of the New in Your Neighborhood program connecting campus dining partners with New School event planners; develop promotional and registration materials for potential and current campus partners; develop system to ensure balanced engagement and collaboration
Oversee budget management for major events within the office
Order food, book rooms, and coordinate technology needs for all events
Collaborate with team in developing a comprehensive promotions and marketing campaign for events sponsored by Orientation and Transition Programs; this includes moderating social media and regularly monitoring non-person email accounts. Work closely with the Provost's Office and the University Curator to respond to student questions on the Prep for Success pre-orientation platform
Special Projects (50%)
Develop and implement short and long-term schedules for the Assistant Vice President/Dean of Students and the Senior Director, in coordination with university offices, faculty, students and external parties to maximize efficiencies and effective day-to-day planning that works toward meeting the university's overall goals
Manage two departmental budgets and create detailed spending plans for all office operational and personnel expenses
Budget forecasting and modeling to improve and anticipate spending practices in alignment with defined priorities
Manage and evaluate operational processes and procedures, in accordance with the standards and procedures set out by the university
Review and approve invoices, travel and operational expenses. Organize meetings, manage event/vacation calendars, disseminate information to the departments as needed
Research, recommend and implement alternatives to resolve administrative and operational problems
3 or more years of work experience in an administrative setting, including experience with budget management, travel logistics, calendar/scheduling and meeting management
Bachelor's degree and/or or experience working in a higher education environment
Strong proficiency in Google documents and Microsoft Office applications, specifically MS Word and Excel
Superior interpersonal, oral and written communication skills
Ability to prioritize, handle multiple deadlines and projects
Self-starter with an interest in working in a highly collaborative team environment
Ability to assist with implementation of new programs with strong attention to detail is essential
Internal Number: 16700
About The New School
The New School, a leading university in downtown New York City, offers degree and nondegree academic programs in design, the social sciences, the liberal arts, management, the arts, and media. Students benefit from small classes, superior resources, and renowned faculty members who practice what they teach. Continuing education courses and public programs place the university at the center of New York’s cultural and intellectual life.