Berkeley Lab's Office of the Chief Financial Officer (OCFO) is looking for a Senior Conference Planner to join their dynamic Conference Services Team!
In this role, you will consult with clients on how events/conferences will meet their business objectives and recommend solutions to complex problems. Reporting to the Supervisor of Conference Services, this position is responsible for controlling meeting and event costs and policy compliance through the development of a vendor selection strategy, careful planning, and execution. This role will be expected to fully participate in some Lab-wide initiatives such as the Conference Council, Open House, and the Food Service Advisory Committee.
What You Will Do:
Meet with appropriate Leaders to gain a full understanding of the event and develop a scope of work.
Establish tasks and timelines with client team to meet deadlines.
Consult and assist with event budget development and ongoing cost tracking.
Conduct fair and open process for off-site venue selection and provide guidance to client in final decision.
Negotiate and approve cost effective contracts with a variety of venues
Develop and manage partnerships with vendors and act as liaison with Lab client team.
Evaluate, and schedule event vendors (catering, transportation, security, and equipment rental, AV, etc.).
Schedule and execute Event Team Meetings and Post-Program Debriefs.
Provide post-event analysis, budget recaps and participant feedback and incorporate learning into future plans.
Support planning for meetings, conferences, and events held on- or off-site to ensure client satisfaction and efficient use of resources.
Develop and maintain relationships with hotel and catering vendors.
Work collaboratively with Department of Energy (DOE) Site Office and maintain productive working relationships.
Provide leadership and assistance to the Lab's internal personnel including budget oversight, metrics, and training.
Oversee the institutional contract for event rental equipment making sure best practices and prices are procured for the Lab.
What is Required:
A Bachelor's Degree in Business Administration or related field and a minimum of 4 years of related work experience or the equivalent combination of education and experience.
Experience building, marketing, and developing customer client base (building a business).
Must have experience with and a thorough understanding of event contracts.
Experience in all conference and event coordination aspects including the ability to organize several highly complex meetings at one time in various stages.
Experience with analysis, negotiation, and implementation of hotel, restaurants, catering and ground transportation group contract agreements that result in cost reduction and increased customer satisfaction.
Demonstrated interpersonal, written, and verbal communications skills including the ability to interface with all levels of personnel both internal and external to the organization with a high degree of professionalism.
Able to visualize and implement new methods and systems to enhance department capabilities.
Must be able to lift items up to 20 lbs.
What We Desire:
Experience developing and managing budgets.
Advanced graduate degree.
Experience with Society of Government Meeting Professional (SGMP) or Meeting Professional International (MPI).
Certification in one of the following: CMP, CMM, or CGMP (Certified Meeting Planner, Certified Meeting Manager, or Certified Government Meeting Professional).
The posting shall remain open until the position is filled.
This is a full time, M-F, exempt from overtime pay (monthly paid), Career appointment.
Salary is commensurate with experience.
This position may be subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.
Work will be primarily performed at Office of the Chief Financial Officer (OCFO) — Bldg. 971, 6401 Hollis St., Emeryville, CA.
Learn About Us:
Berkeley Lab (LBNL) addresses the world's most urgent scientific challenges by advancing sustainable energy, protecting human health, creating new materials, and revealing the origin and fate of the universe. Founded in 1931, Berkeley Lab's scientific expertise has been recognized with 13 Nobel prizes. The University of California manages Berkeley Lab for the U.S. Department of Energy's Office of Science.
Working at Berkeley Lab has many rewards including a competitive compensation program, excellent health and welfare programs, a retirement program that is second to none, and outstanding development opportunities. To view information about the many rewards that are offered at Berkeley Lab- Click Here.
Equal Employment Opportunity: Berkeley Lab is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. Berkeley Lab is in compliance with the Pay Transparency Nondiscrimination Provision under 41 CFR 60-1.4. Click here to view the poster and supplement: "Equal Employment Opportunity is the Law."
Internal Number: 85779
About Lawrence Berkeley National Laboratory
In the world of science, Lawrence Berkeley National Laboratory (Berkeley Lab) is synonymous with excellence. Thirteen scientists associated with Berkeley Lab have won the Nobel Prize. Fifty-seven Lab scientists are members of the National Academy of Sciences (NAS), one of the highest honors for a scientist in the United States. Thirteen of our scientists have won the National Medal of Science, our nation's highest award for lifetime achievement in fields of scientific research. Eighteen of our engineers have been elected to the National Academy of Engineering, and three of our scientists have been elected into the Institute of Medicine. In addition, Berkeley Lab has trained thousands of university science and engineering students who are advancing technological innovations across the nation and around the world. Berkeley Lab is a member of the national laboratory system supported by the U.S. Department of Energy through its Office of Science. It is managed by the University of California (UC) and is charged with conducting unclassified research across a wide range of scientific disciplines. Located on a 200-acre site in the hills above the UC Berkeley campus that offers spectacular... views of the San Francisco Bay, Berkeley Lab employs approximately 4,200 scientists, engineers, support staff and students. Its budget for 2011 is $735 million, with an additional $101 million in funding from the American Recovery and Reinvestment Act, for a total of $836 million. A recent study estimates the Laboratory's overall economic impact through direct, indirect and induced spending on the nine counties that make up the San Francisco Bay Area to be nearly $700 million annually. The Lab was also responsible for creating 5,600 jobs locally and 12,000 nationally. The overall economic impact on the national economy is estimated at $1.6 billion a year. Technologies developed at Berkeley Lab have generated billions of dollars in revenues, and thousands of jobs. Savings as a result of Berkeley Lab developments in lighting and windows, and other energy-efficient technologies, have also been in the billions of dollars. Berkeley Lab was founded in 1931 by Ernest Orlando Lawrence, a UC Berkeley physicist who won the 1939 Nobel Prize in physics for his invention of the cyclotron, a circular particle accelerator that opened the door to high-energy physics. It was Lawrence's belief that scientific research is best done through teams of individuals with different fields of expertise, working together. His teamwork concept is a Berkeley Lab legacy that continues today.