Events Planner Manager - Stanford Hospitality and Auxiliaries -Redwood City Campus
Job Number: 81531
ABOUT STANFORD UNIVERSITY AND RESIDENTIAL & DINING ENTERPRISES: Stanford University, located between San Francisco and San Jose in the heart of California's Silicon Valley, is one of the world's leading teaching and research universities. Since its opening in 1891, Stanford has been dedicated to finding solutions to big challenges and to preparing students for leadership in a complex world. Residential & Dining Enterprises (R&DE), the largest auxiliary organization at Stanford University, supports the academic mission of the University by providing the highest quality services to students and other members of the university community in a sustainable and fiscally responsible manner. R&DE comprises 800+ staff in the following divisions: Office of the Senior Associate Vice Provost, Student Housing Operations, Stanford Dining, Stanford Hospitality & Auxiliaries, Stanford Conferences, and a team of four R&DE strategic business partners: Finance & Administration including Information Technology, Human Resources, Strategic Communications, and Maintenance Operations & Capital Projects. R&DE houses 13,000+ students and their dependents while serving over 6.5 million meals annually to students, conference, catering, retail, and concession guests. ABOUT STANFORD HOSPITALITY & AUXILIARIES: Stanford Hospitality & Auxiliaries, a division within R&DE at Stanford University is committed to excellence and the highest level of customer service. It is recognized nationally for operating at the cutting edge of the industry receiving exceptional service ratings and numerous awards, including the Restaurant & Institutions Magazine Ivy Award for excellence in food service and hospitality. The Ivy Award is one of the industry's most prestigious and coveted awards, given to those operations that meet the highest standards of food, hospitality and service. With R&DE's vision to be the best in the business Stanford Hospitality and Auxiliaries is a Certified Green Business practicing sustainability in its purchasing and using equipment and processes that reduce solid waste and preserve natural resources. The highest Acterra Sustainability Award was received in 2006, in recognition of these initiatives. In early 2019, Stanford will be opening its Redwood City campus, the university's largest expansion to the original campus, which will house around 2,400 staff. Stanford Hospitality & Auxiliaries will be opening the Cardinal Cafe and catering services on this new campus, and is looking for outstanding hospitality staff to help in this exciting new venture. The Cardinal Cafe will be open to staff and the public, and will offer a variety of healthy and delicious breakfast and lunch options that include a beverage bar serving hand-made coffee, hot breakfast grill, Global Bowl bar, bountiful salad bar, a tasty vegan and vegetarian range, grass-fed beef burgers, flatbread pizzas, and a Market stocked with grab-and-go items. JOB PURPOSE: Provide leadership and direction for new and current event programs and projects for a department/unit. Contribute to the development of strategic plans and long-term objectives. Communicate organizational mission to staff, including student workers and volunteers, to maximize effectiveness and university exposure. Develop and mentor staff, providing opportunities for professional growth and ensuring the efficient operation of events. CORE DUTIES*:
Manage staff in the day-to-day operations for functional area(s) of responsibility. Responsible for hiring and retaining staff, career coaching, personal development for direct reports and accountable for the performance of employees. Ensure work completion within schedule and constraints.
Provide strategic leadership for the creation, development, and execution of events.
Build effective and focused event planning teams; create strong morale and team spirit.
Oversee the management of event teams and/or production consultants to produce quality, multi-faceted events and productions.
Work cross-departmentally to prepare and manage complex program budgets and ROI proposals.
Delegate both routine and important tasks and decisions, while assuming final responsibility for event logistics through effective team management.
Frequently interact with subordinate supervisors, customers, and/or functional peer group managers, normally involving matters between functional areas or other schools, departments/units.
Analyze successes and failures and implement improvements; marshal resources to accomplish goals.
Scope the length and difficulty of tasks, projects, and events; help team break down work into process steps. Identify opportunities for synergy and integration.
Develop on-going relationships with internal and external partners.
* - Other duties may also be assignedMINIMUM REQUIREMENTS:Education & Experience: Bachelor's degree and eight years of relevant experience or combination of education and relevant experience. Knowledge, Skills and Abilities:
Demonstrated history in creating innovative event planning strategies and successful event collaborations.
Excellent judgment and decisiveness, high integrity, enthusiasm, diplomacy, and tact.
A collaborative leader who engages and empowers an organized team of event planning professionals, fostering a strong, cohesive team environment.
Superior verbal and written communication skills.
Skilled at developing a staff of professionals and support personnel. Includes selection, motivation, and leadership of staff, as well as evaluation and development.
Demonstrated competency in budget management, cost accounting and vendor contract relationships.
Exceptional customer service skills with the ability to cultivate professional business partnerships.
Certifications and Licenses:
Valid Class C California Driver's License.
Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.
Occasionally kneel/crawl, twist/bend/stoop/squat, grasp lightly/fine manipulation, and grasp forcefully, lift/carry/push/pull objects that weigh 21-40 pounds.
Ability to obtain and maintain a California Class C license and drive day or night.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.WORKING CONDITIONS:
May require some travel and working evenings and weekends.
When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu. 'Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.'
Location: Residential & Dining Enterprises, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu.Stanford University is an eq...ual opportunity employer and is committed to increasing the diversity of its faculty. It welcomes nominations of and applications from women, members of minority groups, protected veterans and individuals with disabilities, as well as from others who would bring additional dimensions to the university’s research, teaching and clinical missions.