The Manager, Events & Partnerships position is responsible for both the day-to-day project management and full-scale production of FamilyFarmed’s various program-driven and fundraising events, notably Naturally Chicagoand the Good Food Financing & Innovation Conference. FamilyFarmed’s signature event has been the annualGood Food EXPO. The Manager, Events & Partnerships position reports to the Director of Operations & Development, collaborates with internal staff and oversees consultants and volunteers.
Full-time, permanent, salaried, exempt and benefits-eligible
Typical work hours are Monday through Friday, 9:00 a.m. to 5:30 p.m., 40 hours per week, including occasional evenings and weekends with an expanded workload during scheduled events.
This position is eligible for a weekly Remote Work Day after probationary period.
Event Planning and Management
Oversee and facilitate all aspects of meeting planning including venue selection, vendor management, event registration, marketing, volunteer management, onsite staffing and post-event reporting
Work with program leadership to develop and finalize work plans, timelines and budgets for Good Food events (lectures, workshops, dinners, fundraisers, conferences, tradeshows etc.)
Facilitate and support program development and recruitment
Contribute to the creation and implementation of event outreach, public relations and marketing plans
Manage day-to-day event life cycles including definition/initiation, planning/design, execution, monitoring/control and completion/closing
Evaluate, source and negotiate with event vendors, suppliers, venues and other event-related resources
Seek, develop and maintain strong working relationships with current and future consultants, volunteers, partners, and sponsors
Coordinate related planning, delivery and follow-up activities prior to, after and onsite at events, serving as a primary point of contact for all stakeholders
Maintain complete and accurate event paper and electronic files including supporting documentation for project financials
Acknowledge event stakeholders in a timely manner
Corporate Partnerships & Event Sponsorships
Develop corporate partnership and event sponsorship packages in conjunction with the Director of Development
Provide stewardship for existing event-related relationships
Secure new corporate and/or foundation relationships to support both programs and events
Work with Program and Operations staff to ensure partnership deliverables are met
Contribute to Corporate and Foundation support though prospecting and proposal writing
Contribute to continual movement of prospects through the pipeline – including prospect research, outreach, proposal writing, negotiation, gift closing, and stewardship
Ensure consistent and appropriate funder recognition in collateral, at events and in public forums, on social media and other public outreach
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, scanners, and filing cabinets. During scheduled events, the work environment characteristics described below are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee may occasionally be exposed to moving mechanical parts and high, precarious places.
The employee may occasionally be exposed to fumes or airborne particles, toxic or caustic chemicals, outside weather conditions, risk of electrical shock, and vibration.
The noise level in the work environment is usually moderate, but there will be cases where the noise level is loud to extremely loud.
This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary. During scheduled events, the physical demand characteristics described below are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The employee is regularly required to stand; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear.
The employee frequently is required to walk.
The employee is occasionally required to sit.
The employee must regularly lift and/or move up to 25 pounds and occasionally lift and/or move more than 50 pounds.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Equal Employment Opportunity/Affirmative Action
It is FamilyFarmed's policy to provide employment, training, compensation, promotion and other conditions or opportunities of employment without regard to race, color, national origin, ancestry, citizenship, religion, sex, gender identity (including gender expression), sexual orientation, disability, age, marital status, family/parental status, veteran status, income derived from a public assistance program, political beliefs, or reprisal or retaliation for prior civil rights activity.
FamilyFarmed will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to race, color, national origin, ancestry, citizenship, religion, sex, gender identity (including gender expression), sexual orientation, disability, age, marital status, family/parental status, veteran status, income derived from a public assistance program, political beliefs, or reprisal or retaliation for prior civil rights activity. Such action shall include, but not be limited to, the following: employment, job classification, upgrading, promotion, demotion or transfer, recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for and quality of training.
Able to shift gears smoothly and maintain momentum on multiple projects including simultaneous meetings, events, and large-scale conferences
Possesses initiative, integrity, and innovative thinking skills
Strong organizational skills and time management skills with focused attention to detail
Skilled at managing groups and group dynamics
Self-directed and self-motivated team player
Comfortable with and proficient in public speaking
High degree of empathy and sensitivity
Required Education, Experience, and Skills
Bachelor’s degree in Communications, Public relations, Marketing, Event Management or related field
Five or more years of related experience
Proven planning and successful execution of mid to large scale events
Advanced Microsoft Office experience with an emphasis on Excel and Power Point
Excellent writing, analytical, editing and proofreading skills with the ability to tailor communications to different audiences using various platforms
Extensive professional experience working with Chicagoland event vendors, spaces, and other event-related resources
Professional experience using and interacting with commercial, web and CRM- based event management tools (i.e. TicketMaster, Event Brite, Blackbaud, Neon, etc.)
Preferred Education and Experience
Working knowledge of graphic design; ability to make light edits to customize collateral using existing branding elements
Certified Meeting Planner (CMP) or Certificate in Meeting Management (CMM)
Advanced knowledge of Customer Relationship Management systems & technology (CRM) and/or Content Management Systems (CMS)
Professional experience developing and implementing marketing and PR campaigns
Professional experience with development, reporting and evaluation
Additional Salary Information: •Full-time, permanent, salaried, exempt and benefits-eligible
•Salary range: $60,000 - $67,500; commensurate with experience and skill level
•Benefits package includes Paid Time Off, health insurance, and retirement with company matching contribution.
FamilyFarmed is a nonprofit organization committed to expanding the production, marketing and distribution of locally-grown and responsibly-produced food to enhance the social, economic and environmental health of our communities. Our goal is to increase local and sustainable/organic food sales in the region to create new jobs, sustainable economic development and rural revitalization through our primary function areas: Market Development, The Good Food EXPO, Farmer Training Programs, The Good Food Accelerator and Naturally Chicago.