The Department of Oncology is seeking a full time Sr. Administrative Coordinator to support the mission of the Department by providing complex administrative and project support to the Deputy Director and ensuring the smooth and efficient operation of the Deputy Directors office. Will provide assistance to the Deputy Director with a wide range of external and internal high level professionals.Will deal regularly with highly sensitive, privileged and confidential subject matter.
Specific Duties and Responsibilities:
Independently manage the Deputy Directors calendar: organize high level meetings, make appropriate arrangements for meetings, compile and prepare materials, confirm meeting details, assist with communication and other details as needed, prioritize meeting requests and response times.
Coordinate grant submission for the Deputy Director and fellows, includes timely submission of grant applications to the sponsor via ASSIST, grants.gov, or other electronic or paper means.
Coordinates travel for national and international meetings
Arranges multicenter collaborative conferences.Acts as the meeting planner, including technical assistance with teleconferences and webinars, prepares materials, slides, etc.
Assist with publication submissions, PubMed, etc.
Prepare and edit correspondence for the Deputy Director
Place purchases orders, process expense reports and reimbursements using SAP
Assist with special event planning for the Division.
Reconciles grant expenses to budget and communicates budgetary changes to the appropriate people.
Represent the division as appropriate in communicating professionally with faculty, administrators, external contacts
HS diploma/GED required.Requires a minimum of 5 years related experience. Bachelor's degree may substitute for some experience, to the extent permitted by the JHU equivalency formula
Excellent communication, presentation, and interpersonal skills required.Ability to express ideas clearly and logically and undertake independent problem solving.
Specific communications skills, such as: Expertise in SharePoint, PowerPoint and Excel for presentations and analyses.
Ability to interact with diverse groups of people within the institution and from outside agencies.
Ability to organize and manage multiple competing priorities and to meet deadlines.
Ability to multitask and build consensus within a complex and diverse organizational structure.
Possesses strong networking skills to work with outside agencies, advocacy groups, and other related organizations
Ability to successfully problem-solve challenges as they arise.
JHU Equivalency Formula:30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience.Additional related experience may substitute for required education on the same basis.For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Classified Title: Sr. Administrative Coordinator Working Title: Sr. Administrative Coordinator Role/Level/Range: ATO 40/E/03/OF Salary Range: $19.62 - $27.00 an hour Employee group: Full Time Schedule: M-F 8:30 - 5 Exempt Status: Non-Exempt Location: 04-MD:School of Medicine Campus Department name: 10002940-Cancer Immunology/GI Clinical Research Personnel area: School of Medicine
The successful candidate(s) for this position will be subject to a pre-employment background check.
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