A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
The M-Home Projects and Events Planner will support the projects and events planning and communications needs of the M-Home, the longitudinal learning community within the University of Michigan medical student curriculum. The M-Home aims to provide personal and professional support to students, while creating the space and experiences students need to thrive as individuals and a community. We encourage student engagement and leadership at all levels, from planning well-being activities to developing and implementing peer mentoring, as well as other initiatives designed to foster deep connections, bonds, and mutual support.
The incumbent will work closely with the Program Director to plan and execute events that advance the mission of the M-Home. Projects and events range from social events and monthly seminar series, to class orientations and large scale events aimed at building community and supporting well-being and learning opportunities for medical students, core faculty, and staff. In addition to projects and events planning, the person in this role will have responsibility for managing relevant and related communications.
Project and Event Planning:
Overall direction for events will be provided by the M-Home Program Director. Must also meet with faculty and students to assist with the design of activities tailored to achieve strategic impact across the entire medical student community. Tasks include:
Plan event itinerary. Secure hotel accommodations for visitors. Make all necessary flight and ground transportation arrangements.
Coordinate facility and a/v needs. Secure space reservations and facilitate contractual processes with UM procurement as necessary.
Manage RSVPs and track attendance at events.
Track and reconcile event expenditures.
Select and place catering orders; order supplies, process honoraria and/or select gifts for invited speakers.
Promote awareness of the event to ensure optimal attendance.
Staff event to coordinate all necessary set up / take down, registration, etc.
Establish mechanisms to evaluate events to support efforts at continuous improvement.
For larger events, coordinate additional needs for support with other Office of Medical Student Education personnel.
Provide up-to-date information to M-Home faculty, medical students, and other stakeholders about planning process and relevant events.
Coordinate and communicate information about events to UMMS and external attendees.
Utilize web, social media, digital signs, learning management platforms, and other resources to promote and publicize M-Home activities and events.
Respond to inquiries from faculty, staff, and medical students.
Set-up and administer curricular/non-curricular event materials, communications, and calendar notifications using the learning management platform and our shared network drives.
Capture accurate minutes and notes from meetings, distributing in a timely fashion.
Follow through on task lists to accomplish meeting assignments and facilitate processes.
Implement quality improvement measures. Document processes and procedures.
Bachelor’s degree or equivalent combination of education and experience.
Minimum of three years of increasingly responsible administrative experience, including experience with event planning.
Ability to meet evening commitments (on average, 2-3/month) is required.
Demonstrated ability to utilize Google products, Microsoft Office, and Adobe, and learn new software and online tools quickly.
Detail Oriented: thoroughly, accurately, dependably accomplishes tasks with concern for all elements involved, no matter how small.
Exceptional Communication Skills: delivers clear written material, actively listens and checks for understanding.
Demonstrates Service Excellence: engaged in creating ideal staff, faculty, student, customer experience.
Tolerates Stress: Works well under pressure and stays positive.
Adaptive: Adjusts to change and is capable of juggling multiple demands and perspectives without losing focus.
Acts with Courage & Confidence: Ability to identify tasks and work independently under general direction.
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
The University of Michigan is an equal opportunity/affirmative action employer.
Internal Number: 173159
About University of Michigan - Ann Arbor
A great university is made so by its faculty and staff, and Michigan is recognized as one of the best universities to work for in the country. The Michigan culture is known for engaging faculty and staff in all facets of the university to create a workplace that is vibrant and stimulating.For two consecutive years, the Chronicle of Higher Education has placed U-M in its "Great Colleges to Work For" survey. In particular, the university earns high marks for strong relations between faculty and administrators, a collaborative system of governance, strong pay and benefits, and a healthy work/life balance.