Interest in reading and learning health policy information to be better informed
Demonstrate willingness to learn, teach, and develop new skills
How You Will Spend Your Day:
Provide administrative and programmatic support for Committees, Senior Staff, and Consultants that work on health policy related issues.
Administrative support will include: Scheduling of calls, distribution and help with preparation of materials, travel arrangements for Committee members, coordination with meeting planners, initial drafting and dissemination of meeting summaries, and tracking of deadlines for assignments and internal reports and meetings.
Schedule, prepare, organize and package materials for meetings in multiple formats (electronic, print, etc.) and assist with the creation of reports and agenda materials for committees/councils/task forces, and deadlines both internal to the organization, such as Board reports, and external stakeholders.
Monitor, track and update website information on health policy information as directed. Work with the various communities to expand awareness and information; manage on-line documents, summarize materials.
Provide administrative support as needed and assigned to support the Executive/Governance functions of the organization.
Maintain all committee rosters and committee members contact information. Create and maintain email lists to make it easy for communication.
Assist in the development of content for electronic and print communications. Maintain a communications calendar and coordinate with communications staff regarding deadlines and opportunities for all publications.
Prepare surveys, polls and other project materials to support the committees and their fundraising efforts.
Track website pages and communications activity and basic analytics to share with committees and the council
Attend evening conference calls, take notes, and draft minutes as requested
Track due dates and send Committee members reminders on their projects and when they are due
Facilitate travel and travel reimbursement for committee members
Support other health policy and quality projects as assigned
Help with list development for donor solicitation and thank you notes and letters
Prepare donor mailings
Coordinate with Accounting Department on deadlines for reports
Maintain Grassroots Platform – Voter Voice - and manage the sending of alerts and using the Voter Voice to send letters to Congress. Track metrics on campaigns and report to organization and committees
Create and track all internal deadlines – coordinate with meetings staff and senior staff to maintain and communicate these deadlines to consultants and committee leadership
Monitor and update Health policy pages of the website
Respond to member and staff inquiries; provide customer service coverage as assigned for the organization
We’d love to hear from you.
If this sounds like the job for you, we would love to help make that happen. Please submit a resume to Ben Mackessy at firstname.lastname@example.org with “Policy Administrative Assistant” in the subject line.
Know a friend who would be a great fit? Feel free to send us their resume as well.
Is this position not a great fit?
For more information about Careers In Nonprofits and our other available opportunities and workshops, please visit our website at www.careersinnonprofits.com.
Due to the high volume of applications we receive, we regretfully can only respond to those candidates who best meet the requirements of a specific position or whose backgrounds are generally applicable to our client base. Please rest assured that we retain all candidate information for possible future matches, even if you do not hear from us in regard to your application in response to this ad.
About Careers In Nonprofits
Careers In Nonprofits is built on the idea that great people want to work with great causes. There are many talented candidates who have a passion for working with nonprofits but not many resources focused on nonprofit careers. We connect the best people with the best causes. Our team of nonprofit career professionals has years of experience matching candidates with nonprofit organizations. Serving Chicago and Washington, DC, we have extensive networks of connections and strategic partnerships with nonprofit organizations.