Position Summary: 

Each year the International Association of Chiefs of Police (IACP) holds multiple meetings and events including an Annual Conference and Exposition with over 15,000 attendees. The Conference Manager will be responsible for program development, speaker management, attendee acquisitions, and operational support for the Annual Conference and Exposition. Additional duties will include operational involvement, site selection, hotel contracting, and room block monitoring for small/mid-size meetings. This position will supervise one employee and manages contracts and contract employees.

Job Responsibilities: 

Program Development and Speaker/Presenter Management

• Manage, and coordinate concurrent sessions for Annual Conference and Exposition, totaling 200+ educational sessions.
• Oversee speaker management, preparation, and presentation development for the Annual Conference and Exposition workshops; 500+ speakers.
• Track educational program performance measures and vital statistics to form a complete program history for use in reporting, operational decision making, identification of trends, and for future planning.
• Maintain communications with the liaisons to meetings and the educational program leaders to meet all planning, publicity, and logistical needs.
• Manage the online proposal submission and workshop review processes.
• Develop speaker resources for the Annual Conference and Exposition.
• Manage the workshop certificate process.

Attendee Acquisition

• Liaise and collaborate with internal staff, external marketing firm and vendors; provide specific Annual Conference and Exposition related information to produce marketing materials including print, digital, e-mail, and social media campaign.
• Develop and manage the production of the printed conference program.
• Build, in conjunction with IACP vendors, the mobile app for the Annual Conference and Exposition.
• Maintain the attendee portion of the conference website.

Operational and Logistical

• Manage the logistics of room space assignments for conference functions, meetings, and educational program.
• Liaise and collaborate with external audio-visual vendor to provide products and support for Annual Conference and Exposition.
• Assist in the planning of annual banquet to include seating, ticket sales, entertainment.
• Prepare work orders including room sets, audio-visual equipment, and utilities in order to contribute to the development of the resume book for the Annual Conference and Exposition.
• Collaborate with Exhibits Manger on the design and logistics for show management areas in the convention center.

Event Planning

• Management and mentoring of a Small Meetings Manager (Project Coordinator II).
• Oversee site selection, contracting, room block monitoring, and logistics support for small and midsize meetings.
• Other duties as assigned.