Duties & Responsibilities Reports to the Department Administrator in collaboration with the Director of the Hiphop Archive and Research Institute (HARI); the Coordinator works closely with staff, students and faculty at HARI, area directors, and the executive director of The Hutchins Center and the W.E.B. DU Bois Institute. The Coordinator serves as principal administrative contact and liaison for the HARI, all departments at Harvard University and external programs, organizations, artists, etc. The Coordinator is responsible for managing and facilitating all aspects of HARI from content and program development, grant writing and website support, to general administrative support. The HARI Coordinator oversees work of support staff, students, casuals and temps. The coordinator serves as web point person for HARI; works with designers and webmaster, maintains web page, HARI news and information.
Communication and Coordination Coordinates all projects based on yearly defined initiatives, and is directly responsible for, administering, communicating, developing and maintaining budgets, contacting and providing support to consultants, faculty, staff and students; with events planner from The Hutchins Center, negotiates with hotels, caterers and vendors, makes recommendations for refreshments and activities for participants, managing to a pre-assigned event/function budget; assigns and coordinates classroom, AV and other facilities on behalf of program; gathers and maintains data for and assists in preparing reports, often using a variety of computer software; serves as web point person for HARI; works with designers and webmaster, maintains web page, Hiphop Archive news and information; prepares statistics and reports on program participation, marketing responses, budget, and evaluations; oversees work of support staff, students and/or casuals; trains, schedules and distributes work to students, casuals, and non-overtime-eligible employees); assists in preparation of grant proposals; may provide policy interpretation on grant parameters.
Administration Organizes and implements administrative systems and procedures performing necessary support duties for all operations of the HARI; including serving as principal administrative contact and liaison with departmental or program constituents, other universities or with government agencies; principal source of information on established unit/project/program policies and advises faculty, students or staff on regulations and policies; prepares and maintains Hiphop Archive's records (such as financial, personnel, administrative, student), reviews complex documents, reports, etc., to assure compliance with University requirements and/or government and funding regulations, and notifies Director of unusual situations; monitors budget(s) including grants, maintains financial documentation, provides information, research, statistics, and analysis. Makes decisions on expenditures and monitors towards a defined budget.
Content and Culture Keeps current on trends, issues, etc. regarding Hiphop culture; advises appropriate HARI and Hutchins Center groups accordingly; provides Hiphop Updates in terms of culture, art, music, politics; assists in contacts with Hiphop artists and participants.
When applying for this position, please submit your resume and cover letter in our preferred format as one combined document (resume followed by cover letter).
All formal offers will be made by FAS HR
Salary Grade: 055
Union: 55 - Hvd Union Cler & Tech Workers
5+ years' work experience in one of the following fields: Creative Arts, Education, Administrative, Events
BA/BS or Master's degree in related fields strongly preferred (e.g. African American Studies, Ethnomusicology, Ethnic Studies, Computer Science, etc.). Advanced knowledge of computer and AV technologies strongly preferred. Experience with hiphop related projects and/or related responsibilities preferred.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 49609BR
About Harvard University Faculty of Arts and Sciences
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.