This highly visible, leadership position provides strategic direction, development, implementation, and post-event analysis of all on- and off-campus events and programs that are under the purview of the Office of Undergraduate Admissions. These events serve prospective and accepted students and their families, high school counselors, alumni, and friends of the university. This position serves as project manager, staff trainer, chief customer service officer, and manager-on-call for Admissions related on-campus special events and will direct and coordinate all staff, volunteers, and vendors to optimize the guest experience. An enthusiasm for Johns Hopkins University and the goals of the Office of Undergraduate Admissions is essential.
The Assistant Director, Marketing and Events, is a vital part of the events team of Undergraduate Admissions, and must adopt and project a positive and invested attitude toward the overall success of the office, the university, and all related staff and student groups and programs.
Essential Job Functions:
In collaboration with the Director of On-Campus Programming, Assistant Director of On-Campus Programming, Director of Marketing and Communications, and the Dean of Undergraduate Admissions, this individual will work closely with the on-campus programming team to provide strategic vision to the development of event programming, so that all events work toward key goals, and deliver the desired experience for the university’s guests.
Support admissions leadership in defining and then achieving success both at the strategic and event/tactical level.
Provide event project management, coordinating and monitoring event tasks and time lines. Areas of project management include, but are not limited to: event coordination, registration, event marketing, budget projections, negotiation and liaising with venues and vendors, review of contracts, maintenance of event files, staffing, security, and equipment.
Provide post-event analysis and recommendations, based on SLATE reports assessing the events, survey and registration data, anecdotal observations of colleagues, and his/her own assessment event success.
Work with the Director of On-Campus Programming, Assistant Director of On-Campus Programming, the Dean of Admissions, and the Vice Provost of Admissions and Financial Aid to coordinate strategic implementation of faculty participation in Admissions events and programming.
Provide consultation and/or guidance for event-related publications and advertisement, such as invitations, programs, and social media.
Creation/maintenance of internal communications and tracking mechanisms for event information collection.
Work with IT team for SLATE integration and portals for events.
Represent the Admissions Office by attending planning meetings with other campus offices.
Proactively manage information up and consult with leadership throughout the planning and execution of events.
Be a member of Staff Leadership team for Blue Key, including, but not limited to recruiting executive board and hosts, training of executive board and hosts, motivating, mentoring, and supervising executive board and student volunteers.
Work with other members of Staff Leadership team to establish student group goals and initiatives to support on-campus events.
Serve as the manager-on-call during on-campus events.
Perform other duties as assigned.
Annual Programs Include, but are not Limited to:
Fall Open House: one Saturday program highlighting academics, student life, and the admissions process; approximately 1000 attendees.
Hopkins Overnight Multicultural Experience (HOME): 3 day program connected to Open House for underrepresented students; approximately 150 students stay overnight.
Fall Overnight Programs; 1-2 Fall Overnights for about 150 students.
Senior Visit Days: 3 “day-in-the-life” programs for seniors applying to Hopkins.
Mid Atlantic Meet Up: Counselor Program for local counselors from Mid Atlantic; approximately 150 counselors attend.
Early Decision Visit Day: a day-long event for up to 500 admitted Early Decision students and their families, introducing them to the Hopkins community.
Excel Youth Conference: serving local students, assisting Baltimore City students with the college search and application process.
Spring Open House and Overnight Programs (SOHOP): signature two-day yield program for admitted students in April; approximately 500 students stay overnight each week, 1100+ total guests for each SOHOP, includes First Generation Programming.
Discovery Days: 3 day program connected to SOHOP for underrepresented students; approximately 130 students stay overnight.
Humanities Overnight Program: junior fly in for approximately 100 students.
Maryland Counselor Tours (Crab Crawl and College Town and Gown): collaborate with a consortium of schools to bring 60 high school guidance counselors to Maryland, touring 10+ college campuses.
Counselor Visit Program (CVP): 3 day program for counselors; host approximately 40 counselors.
Bachelor’s degree required.
Two years’ experience in events planning and/or student recruitment, or an equivalent combination of education and experience. Experience with project management and CRM software and is preferred.
Special Knowledge, Skills, or Abilities:
The ideal candidate will:
Think creatively and strategically.
Have a calm temperament, even under pressure.
Have a strong attention to detail.
Be flexible, and an active problem solver, both in event logistics and event-related staffing issues.
Anticipate potential issues or problems and put back-up plans in place.
Be able to manage complex relationships in a dynamic environment--across departments and across campus.
Be comfortable collaborating, cooperating, and leading teammates across the entire undergraduate admissions office.
Provide exceptional customer service.
Demonstrate a strong team-oriented approach to leading events with Undergraduate Admissions’ leadership, staff, and student groups.
Demonstrate interpersonal, organizational, and problem solving skills, as well as excellent verbal and written communication skills are required.
Ability to interact with a diverse population at all levels, and make decisions under pressure.
Possess knowledge of marketing principles and practices.
Some travel possible, weekend and evening hours when required.
Classified Title: Events Planner Working Title: Assistant Director, Marketing & Events Role/Level/Range: ATP/03/PB Starting Salary Range: Commensurate with Experience Employee group: Full Time Schedule: M-F 9-5 Exempt Status: Exempt Location: 01-MD:Homewood Campus Department name: 10001442-Undergraduate Admissions Personnel area: Homewood Student Affairs
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at email@example.com. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Equal Opportunity Employer Note: Job Postings are updated daily and remain online until filled.
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.