Responsible for all aspects of planning a meeting or special event for an organization. Responsible for securing accommodations for the event as well as any associated contract negotiations. Familiar with standard concepts, practices, and procedures relating to event planning. Relies on experience and judgment to plan and accomplish goals. Performs a variety of tasks. Works under general supervision. A certain degree of creativity and latitude is required. Reports to a supervisor or manager.
ESSENTIAL DUTIES, RESPONSIBILITIES, AND PERFORMANCE STANDARDS:
Monitor event activities to ensure compliance with applicable regulations and laws, satisfaction of participants and resolution of any problems that arise; all while maintaining the set assigned budget.
Effectively works with Customer to maintain a high level of customer satisfaction, to include accuracy and review of information through frequent status updates
Accurately determines vendor costs and stays within allocated budget and applicable per diem
Works through in a timely and effective manner to problem solve when issues arise
Works with internal event management software to ensure all established standards are being met
Coordinate services for events such as accommodation and transportation for participants, training facilities, catering, special needs requirements, childcare, transportation and curriculum:
Reviews estimates, contracts and Event Orders for accuracy and company standards
Notifies Event Manager when issues arise with event elements that will inhibit the ability to complete the event
Receives and processes invoices in a timely manner, working with the Event Manager and/or Finance department as needed.
Effectively manage tasks on own, paying special attention to time management and workload.
Updates all tracking methods in a timely manner and per standard
Delegates and tracks applicable tasks with an assistant to enforce accountability and develop individuals
Reviews work done by assistants and self for grammatical accuracy and factual accuracy
Performs other duties as assigned.
Educational Background and or Professional Certifications and or Clearances/ Licenses
Minimum requirements a High School diploma or general equivalency and 5-7 years’ experience; or
Bachelor’s degree in hospitality, hotel management, event planning and tourism or a related field and;
2-5 years of experience in hospitality, event management & tourism or in a related area.
Occupational and Industry specific knowledge, skills and abilities;
Great customer service skills
Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, and designing forms
Knowledge of the hotel industry
TECHNOLOGY AND TOOLS:
Desktop and laptop computers
Event management software
Microsoft Office Software
Managing one's own time and the time of others
Ability to multi task
Office work environment.
Ability to life 25lbs from waistline
Drug, Alcohol and Smoke Free Workplace
Telecommuting is allowed.
About Federal Conference
Federal Conference was created in 2006 to provide cost-effective event planning and management services to government agencies, associations and corporate clients.
Our goal was to relieve our clients of logistical responsibilities, so they could focus on their mission. With our sights set on collaboration and innovation, we grew to become recognized as a valued partner.
Accolades followed, including top rankings in Inc. 500’s Fastest Growing Private Companies and Meeting & Convention Magazine’s Top 5 Places to Work. Over the years, we are most proud to have built a culture steeped in respect, shared purpose and excellence.
To always exceed expectations, delivering the most impactful, leading-edge events through a focus on vision, innovation and purpose.
Our Core Values
Vision – think big
Innovation – think ahead
Service – pledge to always deliver more than our best
Collaboration – harness the power of working together
Respect – honor commitments
Leadership — be fearless and enterprising