The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptanceacademic and artistic, political and culturalmake it a very special place for students, faculty and staff.
Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at http://jobs.berkeley.edu/why-berkeley.html.
Application Review Date
The First Review Date for this job is: 9/26/19
The Department of Electrical Engineering and Computer Sciences (EECS) is one of the largest academic departments on campus. The department houses nearly 100 faculty members, 59 career staff positions, approximately 520 graduate students, 2000+ undergraduate majors in both the College of Engineering and the College of Letters and Science, and numerous researchers and visitors. The department is housed in two buildings, Cory Hall (Electrical Engineering) and Soda Hall (Computer Sciences). Primary responsibility for this position is in fiscal affairs involving over 180 separate funds with expenditures estimated at $26 million per year. Independently perform processing and servicing of a variety of financial activities and services in the Department of EECS. Financial transactions and services include purchasing, cashiering, payroll, accounts receivable, accounts payable, data collection and data entry, analysis, review and control, customer servicing, and reporting.
50% Ensures that financial processing functions which may include Accounts Payable, Accounts Receivable, Cashiering and Collections are performed with accuracy and that daily departmental purchasing and financial operations run smoothly. Oversees and manages expenditure control of all EECS funds including state appropriations, restricted and unrestricted gifts, endowment income, student aid awards, and consortium funds. Reviews department's chart of accounts to ensure that funds are available for expenditures and provides expenditure data to the Director of Administration and Financial Services Managers as needed for department budgetary review. Researches and resolves complex accounting problems. Analyzes expenses, develops cost projections, provides financial tracking and fiscal control. Provides accounting services in cost transfers, recharges, and account reconciliation. Reviews and reconciles the monthly ledger for EECS funds including 5% faculty research gifts and other gifts received. Interprets reports and records for department faculty, staff, and students as appropriate and advises the Financial Services Managers of potential problems and propose possible solution(s). Maintains and analyzes complex expenditure worksheets for various recurring charges for budgetary tracking purposes. Independently reviews all Federal Express, UPS, Faculty Club account charges to ensure accurate billing in a timely manner. Responsible for analyzing and coordinating departmental cost-sharing and recharge cost distribution activities for billings associated with telephone, copier, capital projects, laptop, fleet services, and computing charge services, including maintaining worksheets to track monthly charges with corresponding chart of accounts. Manages cash deposits and reconciling bluCard and event planner card expenditures in compliance with campus/UC regulations.
35% Responsible for coordinating the purchasing/reimbursement needs for the department including IRIS unit with ERSO Team. As the department's main purchasing contact/resource person (liaison with ERSO), provides guidance and instructions to other satellite staff members/program assistants who provide purchasing assistance to the department. Serves as a BearBuy, BFS, SIS, CDS preparer, reviewer, and approver. Works closely with campus central offices, ERSO Team and other departments to resolve any purchasing/reimbursement/accounting issues as they arise.
10% Functions as a resource support to staff, faculty, and students on issues such as researching complex financial discrepancies, escalated customer service problems and vendor concerns working closely with ERSO Team and Financial Services Managers. Applies professional financial and accounting concepts to independently perform analyses of moderately complex financial services such as researching discrepancies and compliance with external regulations and internal policies. Assists with monitoring the delivery of quality customer service to various constituencies to include internal department clients and external vendors.
5% Assists with researching, developing and implementing new and changing departmental business processes. Documents processes and procedures for financial activities. Assists in auditing of internal records and processes and prepares recommendations for changes as needed. Reads professional literature to understand regulations and best practices concerning financial accounting and services.
Working knowledge of purchasing/financial processes, policies and procedures.
Knowledge of financial data management and reporting systems.
Must be proficient in use of Microsoft Office and common desktop/web applications.
Excellent interpersonal skills, analytical skills, service orientation, active listening, critical thinking, attention to detail, ability to multi-task in a high volume environment, organizational skills, effective verbal and written communication skills, sound judgment and decision-making.
Skills to provide coaching and mentoring to support staff.
Bachelors degree in related area and/or equivalent experience/training.
Salary & Benefits
For information on the comprehensive benefits package offered by the University visit:
*The hourly salary range designated for this position: $24.14 - $33.52; however, starting salary will be commensurate with experience.
How to Apply
Please submit your cover letter and resume as a single attachment when applying.
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.