Are you a motivated planner who loves details, timelines and making things happen, but also a people person who loves customer service and working with others? Do you also love turning ideas into reality, contributing to positive change and providing programs and services to a deserving group of people? This may be the job for you!
Who we are and why we are hiring: The North Carolina Nurses Association (NCNA) is the leading professional organization for North Carolina’s registered nurses. We equip nurses at all stages to thrive in an ever-changing healthcare environment. NCNA helps keep North Carolina nurses on the cutting edge of nursing practice, policy, education, and more. Join us as we work to advance nursing and ensure high-quality healthcare for everyone.
NCNA has experienced significant recent growth, including membership growth of over 20% in the last 2 years, reaching a total of over 7,200 members. Thus, the successful candidate will join a growing and enthusiastic team of staff and volunteers looking to generate the same level of growth in association events and programs. The position was recently revamped and is based out of the new NCNA headquarters in the North Hills area of Raleigh, NC. The NCNA staff team consists of 8 full-time members, 2 part-time members and 3 independent contractors who work diligently to implement the strategic priorities of the organization.
Summary of Duties:
The Manager of Events and Continuing Education (CE), performs program and event planning for the association, as well as administration of meetings and other educational services. Responsibilities require the use of sound judgment and the application of thorough knowledge of association activities, agenda, and events. Position requires individual to be highly skilled at professionally representing the association to all internal and external customers.
Meetings and Event Management
Serves as primary events manager for NCNA statewide events (i.e. Convention, Nurse Practitioner Spring Symposium, Psych Retreat, Nurses Day at the Legislature, Nurses Night at the Legislature, etc.).
Responsible for generation of significant sponsor/exhibitor revenue through recruitment of sponsors and exhibitors for multiple events, including a major annual convention exhibit hall, and other moderately sized exhibit opportunities.
Serves as primary contact with hotel/facility contacts including facilitating contract negotiations, noting deposit schedule and initiating payments, coordinating hotel/facility details for website and member publications, directing BEO specifications (food & beverage, A/V, setup, guarantees), ensuring all amenities/concessions are received from contract, and functions as on-site event manager and association representative to facility staff.
Serves as primary contact with event speakers, communicating event logistics and speaker requirements
Coordinates the creation of speaker and moderator packets including name badges, reimbursement forms (if applicable), instructions, bios, and other documents as needed
Coordinates the preparation of event materials such as participant name badges, information packets, exhibitor materials, event attendee communication, event evaluation surveys, etc.
Contributes to pre and post event attendee communication, including conducting event/meeting evaluations
Helps facilitate promotion of regional and council/interest group programs and events, as assigned.
Serves as active member of team activities related to marketing of association events.
Provides upbeat and high-quality customer service to conference attendees throughout the registration process and on-site.
Serves as primary event planner for all regional events and programs
Serves as primary staff liaison for regional events, including active participation in generating attendance and engagement at the regional level and guidance for Regional Engagement Coordinators (volunteer leadership position)
Provides logistical and communications assistance to multiple association Councils (interest groups)
Serves as primary staff liaison to NC Association of Nursing Students (NCANS) and independently performs assigned duties related to conference planning, exhibitor recruitment and other logistics.
Schedules/coordinates association meetings, conference calls, agendas; maintains/distributes meeting notes for assigned councils & other structural units as needed.
As with all positions on a small team, contributes to team projects and office coverage and other responsibilities, as needed.
Continuing Education Coordinator
In collaboration with CE Consultant, Lead Nurse Planner and other staff, maintains American Nurses Credentialing Center (ANCC) standards for planning, implementing, and evaluating high-quality nursing continuing education for NCNA’s Continuing Education Provider Unit (CEPU).
Communicates with speakers and presenters for conflicts of interest, planning tables, agreements, bios, headshots, presentations, and other communication as needed.
Provides region and council event and CE support including creating, assembling and mailing all materials and handouts and coordinates return of paperwork.
Serves as an active member of CE curriculum planning committees as needed for council, regional, and statewide CE programs.
Collaborates with regional directors and council leaders to conduct needs assessments and makes recommendations accordingly
Completes the CE Activity Planning Template and other documentation in accordance with ANCC provider accreditation criteria and submits to the Lead Nurse Planner for review.
Assists Lead Nurse Planner with annual CEPU reporting documentation and submission to ANCC.
Excellent computer skills with MS Office and other computer programs; Ability to effectively work and handle numerous tasks, matters, issues, and assignments; Strong communication skills in a variety of forms; Successfully work with minimal supervision; Committed team player and, Other duties assigned as needed.
The ability to lift up to 15 pounds and operate a vehicle is required. A minimum of 3-5 years of event experience and/or program experience required, as well as a Bachelor’s Degree. Some association experience is a plus.
To apply: If your background, skills and interests are a strong match with the position description, you are invited to express your interest by submitting the following to NCNA at firstname.lastname@example.org or 4350 Lassiter at North Hills Avenue, Suite 250, Raleigh, NC 27609:
A well-written, thoughtfully composed cover letter that demonstrates you have explored our website and purpose, have carefully read the position description, and are confident your profile is a match for us. Tell us why you are attracted to this specific opportunity.
A resume outlining your professional and educational experience/achievements
Examples of your work (links, attachments, outcomes, etc.)
About North Carolina Nurses Association
The North Carolina Nurses Association (NCNA) is the leading professional organization for North Carolina’s registered nurses. We equip nurses at all stages to thrive in an ever-changing healthcare environment. NCNA helps keep North Carolina
nurses on the cutting edge of nursing practice, policy, education, and more. Join us as we work to advance nursing and ensure high-quality healthcare for everyone.