Campus Events Set-Up Coordinator, Facilities Department, Both Campus locations
About Mount Saint Mary's University:
Mount Saint Mary's is the only women's university in Los Angeles and one of the most diverse in the nation. The University is known nationally for its research on gender equity, its innovative health and science programs, and its commitment to community service. As a leading liberal arts institution, Mount Saint Mary's provides year-round, flexible and online programs at the undergraduate and graduate level. Weekend, evening and graduate programs are offered to both women and men. Mount alums are engaged, active, global citizens who use their knowledge and skills to better themselves, their communities and the world. www.msmu.edu
Mount Saint Mary's University is an equal opportunity employer. The University is thoroughly committed both to providing equal employment opportunities for all job applicants and employees, and to providing a work environment that is free from harassment, discrimination and retaliation. We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
Applicants must be able to provide proof of eligibility to work in the United States. The University will not assist applicants with any visa matters. A background check will be required.
Mount Saint Mary's University is seeking an Events Set-Up Coordinator to join our Facilities Department. The Campus Event Set-Up Coordinator provides all furniture and equipment necessary for a successful event on campus, whether University-related or for outside clients (income-producing).
Duties and Responsibilities:
Performs timely set-up of each day's events on campus by effectively scheduling workload based on event timeline and complexity
Establishes and maintains an inventory of all tables, chairs, canopies, audio/visual equipment and load carriers (carts) on campus and ensures that all equipment is in proper condition for deployment and that it is being properly stored
Responds effectively and immediately to radio and cell phone requests by the Campus Events Office for assistance with event-related needs on campus, or for ad hoc assistance with Facilities- related work orders
Inspect campus venues for safety issues on a weekly basis and immediately reports problem areas to Campus Events staff or Facilities Management
Collaborates 'on the fly' with event planners (University or outside rentals) on modifications to set- up requests or for additions to the equipment needed to successfully produce the event
Other Duties and Responsibilities:
Occasionally required to work days off (depending on schedule) and overtime, based on event schedules
Set-Up Coordinators from the Doheny and Chalon campuses will occasionally change campuses to broaden/maintain their knowledge of both locations
Perform other job-related duties, as assigned
Assist to Maintenance department when there aren't any set ups or on free time between events
Drive off campus to pick up materials or make deliveries work related
Assist custodial department as needed
Must be able to read and write English to effectively communicate with clients and understand instructions on Set-Up Request Forms.
Must have a valid California Driver license and transportation to get to work
Ability to troubleshoot audio/visual equipment is highly beneficial.
Should be able to make minor repairs to furniture, chairs and utility carts as necessary.
Abilities and Skills:
Ability to prioritize workload is a must.
Ability to be a self-starter relative to organizing set-up schedules each day.
Must be able to use good judgement (and creativity) in modifying requested set-ups if they don't work as drawn up by the requesting party.
Must be able to manage time effectively each day despite frequent attempts to interrupt planned schedule. Must report requests for assistance by other departments to Campus Events staff.
Should possess carpentry skills to perform minor repairs to equipment, as needed.
Must have adequate communication skills to work effectively and proactively with administrators, students, staff and outside planners.
This position is often asked to perform duties not directly related to event preparation.
High School Education
1 year in a higher education setting
Licenses and Certifications:
California Driver license is required
Work Location: Both Campus Locations (West Los Angeles and Downtown Los Angeles)
Start Date: Immediately
Applications Deadline: Open until filled
The University is committed to recruiting and retaining a diverse student population and workforce as a reflection of our commitment to maintain the excellence of the University, and to offer our students richly varied disciplines, perspectives and ways of learning. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, the University does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs. We encourage people of all backgrounds to apply to be a student or to work for the University.
Mount Saint Mary's University is an independent, Catholic, liberal arts university which provides a values-based undergraduate education for women, as well as innovative programs for professional men and women on two historic campuses in Los Angeles. The Mount is the only Catholic university primarily for women in the Western United States. It is also nationally recognized for its academic programs, its culturally diverse student body, and its focus on preparing the next generation of citizen leaders.