Yale University offers exciting opportunities for achievement and growth in New Haven, Connecticut. Conveniently located between Boston and New York, New Haven is the creative capital of Connecticut with cultural resources that include three major museums, a critically-acclaimed repertory theater, state-of-the-art concert hall, and world-renowned schools of Architecture, Art, Drama, and Music.
The Events Coordinator provides support for Yale’s fundraising efforts by assisting in the planning and execution of successful top-quality events that enhance the relationship between Yale University and its prominent alumni, parents, and friends in New Haven and throughout the country. The Events Coordinator reports directly to the Associate Director, Events, and supports a team of three event planners and the Deputy Director, Events, within the Office of Development's Marketing & Communications department. In addition to those listed in the Essential Duties below, key responsibilities include: creating and maintaining guest management and attendance tracking databases, spreadsheets, and on-line resources; assisting in administrative and technical support for all events; providing pre-event, event, and post-event on-site support and logistical management for a variety of events; serving as a central resource for information about events for Yale staff, invitees, and attendees; creating or executing database queries to compile, format, and produce event materials including invitation lists, name badges, attendance lists, etc.; drafting, producing, and sending a variety of event-related email correspondence; proofing and editing a variety of event related communications and materials; acting as department liaison with the business office.
Required Education and Experience:
Six years of related work experience, four of them in the same job family at the next lower level and a high school level education; or four years of related work experience and an Associate degree; or little of no work experience and a Bachelor degree in a related field; or an equivalent combination of experience and education.
Demonstrated ability to provide support with event coordination. Excellent interpersonal skills, with the ability to represent Yale appropriately with prominent guests and Yale officials, and the ability to maintain strict confidentiality.
Ability to set and manage priorities, and juggle multiple projects, moving them forward simultaneously.
Demonstrated proficiency with Microsoft Word, Excel and Outlook. Demonstrated ability and willingness to learn new databases and computer applications. Resourcefulness in problem-solving and grace under pressure.
Excellent spoken and written communication skills with strong attention to detail.
Availability during events, occasional evening and weekend work and limited travel required.
Preferred Education and Experience: Experience with FileMaker, donor management software (esp. Blackbaud), and large-scale mailings.
Application: For more information and immediate consideration, please apply online at http://bit.ly/YaleCareers-59443BR. Please be sure to reference this website when applying for this position.
We invite you to discover the excitement, diversity, rewards and excellence of a career at Yale University. One of the country's great workplaces, Yale University offers exciting opportunities for meaningful accomplishment and true growth. Our benefits package is among the best anywhere, with a wide variety of insurance choices, liberal paid time off, fantastic family and educational benefits, a variety of retirement benefits, extensive recreational facilities, and much more.
Yale University considers applicants for employment without regard to, and does not discriminate on the basis of an individual’s sex, race, color, religion, age, disability, status as a veteran, or national or ethnic origin; nor does Yale discriminate on the basis of sexual orientation or gender identity or expression.
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.