The Department of Intercollegiate Athletics consists of more than 275 staff members and coaches and sponsors 30 varsity sports programs. These 30 programs include more than 850 student-athletes who participate in the various sports programs annually within the National Collegiate Athletics Association (NCAA). We are currently seeking a Procurement & Accounting Specialist who will work within the department’s Business Office.
Description of Position: This position involves the oversight, servicing and some processing of a variety of operational and financial transactions. These include: procurement, accounts payable, reconciliation, data collection, analysis, review and control, customer servicing, cashiering, accounts receivable, and reporting. This position ensures timely procurement request review and processing, receipt and payment of all invoices, and resolves issues with other campus departments (disbursements, procurement, etc). They manage moderately complex issues with vendors, correct accounting errors, and reconcile monthly charges from campus entities. They also work with campus stakeholders to streamline information processing and with department end users to follow agreed-upon procedures.
Reviews procurement requests to ensure all requisition information is accurate, complete and complies with policy and funding requirements. Submits procurement requests to Berkeley Regional Services and follows up to answer questions and get additional information if needed.
Holds a BluCard and Event Planner Card delegation and uses these cards to purchase goods and services. Reconciles procurement card transactions in BFS within the 15-day staging period. Adhere to all BluCard procedures and policies and stay current with BluCard policy changes. Serves as approver for BluCard transactions where needed. Ensures all items are fully completed, including the addition of coding, and documentation for timely payments.
Collects invoices, invoice approvals, reviews, and matches up all invoices to ensure processing and payment. Provides approvals on all invoices and facilitates invoice submissions to disbursements for processing. For larger accounts, tracks payments, collects open invoices and keeps in regular contact with these vendors. Performs internal checks to ensure timeliness of such payments.
Serves as Department point of contact on payment issues with internal and external clients.
Serves as primary point of contact with Berkeley Regional Services on work questions, transfer of work, receipt of work, coding questions and work process issues.
Performs voucher approvals in Bearbuy, which includes reviewing invoices for accuracy, confirms receipt of goods & services with purchaser, and follows up to answer questions and get additional information if needed.
Develops, documents, and implements procedures for financial activities to ensure that the unit is running as efficiently and effectively as possible.
Assists with year-end and month-end reconciliation and in tracking year-end expenses and revenues. Assists with year-end audits.
Assists with processing travel, entertainment & other business-related reimbursements as needed.
Assists with the processing of various urgent payables and also collects and provides chart string information for miscellaneous cash and checks. Facilitates payment from 3rd party vendors. Performs correction journals on an as-needed basis.
Bachelor’s degree in related area and/or equivalent experience/training.
Thorough knowledge of financial processes, policies and procedures.
Knowledge of financial data management and reporting systems and understanding of general procurement requisition process.
Must be proficient in use of Microsoft Office and common desktop/web applications.
Strong interpersonal skills, analytical skills, service orientation, active listening, critical thinking, attention to detail, ability to multi-task in a high volume environment, organizational skills, effective verbal and written communication skills, sound judgment and decision-making; ability to develop original ideas to solve problems.
Proactive with vendors and end users to maintain efficient payable schedules.
Current knowledge of applicable rules and standards of the Pac-12 Conference, the National Collegiate Athletic Association (NCAA), as well as other associations and agencies to which the Berkeley campus of the University of California adheres.
Experience with Berkeley Financial System (BFS) and BearBuy, Berkeley’s “Procure to Pay” system.
Experience in an Intercollegiate Athletics environment.
The University of California, Berkeley is an Equal Opportunity/Affirmative Action Employer. This position has been designated as sensitive and may require a Criminal Background Check. We reserve the right to make employment contingent upon successful completion of a Criminal Background Check.
APPLICATION INSTRUCTIONS: Apply online at http://jobs.berkeley.edu, indicating job #6460. Please include a cover letter, resume, and three references submitted as a single attachment with your application.
Internal Number: 6460
About University of California, Berkeley
The University of California at Berkeley Department of Intercollegiate Athletics staff consists of more than 275 staff members and coaches and sponsors 30 varsity sports programs. These 30 programs include more than 850 student-athletes who participate in various sports events annually within the National Collegiate Athletics Association (NCAA).