Office of the Vice President for Diversity, Equity, and Multicultural Affairs
The African American Arts Institute manages performing activities of ensembles, which are courses in the Department of African American and African Diaspora Studies including: African American Dance Company, African American Choral Ensemble, and IU Soul Revue. Reporting to the AAAI's performance manager, road managers assist with managing the ensembles' performance engagements, help both on and off campus, and assist with the management of other events and programs presented by the AAAI. Each road manager is assigned to serve as the primary management assistant for a specific ensemble, while they also work as a team to help plan and implement AAAI events in general.
Essential duties and responsibilities include:
Manage performance engagements held both on and off campus, working in cooperation with presenters, ensemble directors, and other AAAI staff members or personnel assigned to engagements.
Make arrangements for food and drink.
Give directions to students, staff, and other travelers.
Monitor contractual agreements and report potential agreement violations.
Prepare engagement reports.
Handle engagement finances: Use and follow IU procedures regarding Procurement Card and Event Planner Cards; submit receipts to the AAAI office within 48 hours of return from engagements.
Assist ensemble directors with administrative duties, which include: gathering engagement related information; distributing information by phone, email, and hard copy; serve as liaison between the ensemble and the AAAI administrative offices.
Occasionally serve other functions during engagements, such as: house managing; stage managing; managing costumes as assigned.
Clean and press, or facilitate cleaning service pickup and delivery.
Assist with purchases.
Manage costume inventory.
Work on special projects such as fundraising, recording, and media preservations projects, as assigned.
Perform other duties, as assigned necessary by the performance manager or ensemble director.
Note: This position is for Academic Year: 2021-2022, and is a 10-month academic appointment.
Currently enrolled and in good standing as a full-time student in a graduate degree program at IU Bloomington and two years of experience serving in a group leadership role.
Possess a valid driver's license with the ability to be insured by Indiana University.
Schedule that allows for flexibility for attendance during scheduled class time, rehearsals, performances, and other required activities. Excellent organization skills. Excellent ability to effectively communicate and exchange information. Computer proficiency using Microsoft Office Suite for word processing and spreadsheets. Experience in music or dance performance and/or performance management. Strong leadership ability. Strong interpersonal skills.
Graduate Work Study eligible. Experience serving in a group leadership role in the performing arts.
Working Conditions / Demands
The Graduate Assistant must:
Attend staff meetings, orientation and training sessions, rehearsals, and performances as assigned.
Maintain office hours as required by the performance manager.
Be present and prompt at all job-related events and meetings.
Take responsibility for security and care of university equipment and facilities assigned for your use.
Adhere to AAAI policies and procedures, policies and procedures outlined in the IU Handbook for Student Academic Appointees, and other IU publications governing students, faculty, and staff.
Be a Bloomington campus student and may not concurrently hold a position as Associate Instructor, Graduate Assistant, or Research Assistant, nor be committed to other full time employment. The employee will be expected to work evening hours and work weekend events as needed.
$10,000 stipend disbursed in 10 monthly payments, a 30 credit hour fee remission with a maximum of 12 credit hours per semester and 6 credit hours during the summer, and health insurance coverage from August 1, 2021 through July 31, 2022.
20 hours per week, 50% of Full-Time Equivalent.
The ensemble classes currently meet on the following weekly schedule:
African American Dance Company - Tuesday and Thursday, 4:15 p.m. to 7:15 p.m.; African American Choral Ensemble - Monday and Wednesday, 3:00 to 4:30 p.m.; IU Soul Revue - Tuesday and Thursday, 4:15 to 6:15 p.m. Schedules may change each semester. A schedule of auditions, performances, and rehearsals held outside of class time, and other required events, is posted at the beginning of each semester. The Road Manager is required to attend all class sessions for their assigned ensemble, rehearsals, performances, meetings and other required events, some of which are scheduled in evening and on weekends, within and outside of Bloomington.
Salary Plan: HS
Salary Grade: HS
Job Function: Student Temporary
Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
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Founded in 1820, Indiana University is the state’s public university system, comprised of two core campuses—IU-Bloomington and IUPUI—and six regional campuses located throughout the state. Combined, the total student population is more than 114,000 undergraduate, graduate and professional school students. IU is one of the largest employers in the state, with over 20,000 faculty and staff. Indiana University is an equal employment and affirmative action employer and a provider of ADA services. Diversity and inclusion remains a core commitment to IU’s mission to cultivate an educational environment that supports equal access, participation and representation on all of its campuses and that provides educational and career opportunities for all.