Utica College, a small comprehensive college in Upstate New York, is seeking applications for a Director of Operations for Academic Affairs to serve as executive assistant to the Provost and Vice President for Academic Affairs (Provost and VPAA), managing the administrative needs of the Provost and VPAA to ensure that his/her time is effectively allocated and he/she has the information and materials needed to advance the priorities of the office; and as project administrator for the Office of Academic Affairs, managing the work load of the office and providing a comprehensive range of support services to ensure the prioritization and execution of projects and initiatives. This position interacts with students, parents, College officers, trustees, faculty, staff, and the general public and requires independent judgment, excellent time management and communication skills, discretion, and a high degree of confidentiality. This position has supervisory responsibility for the Administrative Assistant II and work study students.
In deciding whether to apply for a position at Utica College, candidates are strongly encouraged to consider the UC mission and culture to help determine their potential success at http://www.utica.edu/instadvance/marketingcomm/about/. Our Mission and Values Statement includes a commitment to fostering diversity in background, perspective, and experience within an environment that is dedicated to the freedom of expression and the open sharing of ideas. At UC, diversity means that we are a community that represents a range of human experience and makes conscious choices to appreciate, respect, and learn from each other. Utica College actively seeks and welcomes applications from candidates with exceptional qualifications, particularly those with demonstrable commitments to a more inclusive society.
Primary responsibilities include:
Supports the Office of Academic Affairs in the prioritization, dissemination and execution of projects and initiatives assigned out of regular departmental meetings, periodic retreats, and/or committees; this includes working closely with Provost and VPAA and Associate Provosts to ensure that all projects assigned to their direct reports are completed on or before deadlines assigned, and keeping Provost and VPAA and Associate Provosts up to date on status of all assigned projects to ensure the Office of Academic Affairs’ agenda is effectively moving forward according to plan objectives, milestones, and/or measurements.
The incumbent is responsible for the day to day functioning of the Office of Academic Affairs including flow of personnel action items and various documents and contracts requiring Provost’s approval; producing various letters to faculty including annual administrative appointments, awarding of reappointment, tenure, promotion, post-tenure review, emeritus, etc.; serves as event planner for numerous academic events (Provost Cabinet retreats, Full Professor and Distinguished Guests Luncheon, New Faculty Reception, Honors Program Dinner, UC Family Dinner, etc.); oversees the bi-annual processing of academic honors as well as student probations and dismissals at the end of each semester and during the semester as needed; manages yearly updates to numerous documents including catalog, handbooks, tenure and promotion procedures, etc.
Responsible for managing the Provost and VPAA’s calendar; coordinating travel and event arrangements; scheduling meetings; producing agenda, taking minutes, organizing and developing support materials for Board of Trustees Educational Committees, Provost Cabinet, Faculty Affairs Committee, Professional Development Committee and other meetings; assists the Provost and VPAA with planning and budget management; produces and edits correspondence and/or reports requiring interpretation of policies and procedures; serves as liaison between Office of Academic Affairs and College administrative offices, school offices, faculty, staff, students and outside constituents on a variety of issues.
Supervises Administrative Assistant II in maintenance of faculty personnel information in Banner and official faculty (hard copy) personnel files; maintenance of webpages, administering Faculty Senate meetings, and student academic dishonesty notification process. This position is also responsible for the duties of the Administrative Assistant II in his/her absence.
Responsible for the hiring, training, and daily supervision of administrative staff and student employees in the Office of Academic Affairs.
Takes an active role in the development of the department’s strategic and operational plans as required by department leadership. Works closely with department supervisor to develop and implement operational goals that support departmental success.
May perform other related duties as assigned.
Associate degree preferred.
Five to ten years of administrative experience required, preferably in higher education or executive setting.
To apply, submit a cover letter, resume, and a diversity statement. All positions at Utica College support the College’s mission and values in part by being active members of an inclusive environment. Please describe in your diversity statement how you would see yourself incorporating this into this role.
In line with the College’s Affirmative Action Policy, there is no requirement or expectation that a candidate disclose their identity or membership in any protected class or group, either in the diversity statement or in other application documents submitted to the search committee. For additional information on what to provide in your diversity statement please reference the diversity statement guide at the following link: https://www.utica.edu/hr/media/Diversity_Statement_Guide.pdf
Active consideration of candidates will begin immediately and continue until the position is filled. References will be checked for candidates invited to campus.
Utica College is an affirmative action, equal opportunity employer. We encourage applications from under-represented groups as well as individuals who have experience with diverse populations.
About Utica College
Founded in 1946, Utica College is a private comprehensive institution distinguished for its integration of liberal and professional study. Our dedicated faculty and staff have built a tradition of excellence in teaching and learning with particular emphasis on providing individual attention to students. The College enrolls approximately 3,700 students – approximately 2,700 undergraduates and 1,000 graduate students. A city of approximately 60,000, Utica is located at the foothills of the Adirondack Mountains in the Mohawk Valley region of upstate New York. The area offers easy access to a broad variety of cultural attractions, including the historic Stanley Performing Arts Center and renowned Munson Williams Proctor Arts Institute, as well as four-season recreation.