STARTING SALARY RANGE: $57,043 - $64,173 annually, plus excellent benefits
POSITION TITLE: Meetings and Sponsorship Manager
Manages TexasBarCLE event planning team and operations. Negotiates contracts, manages scheduling and facility logistics for the State Bar of Texas Minority Counsel Program, and over 150 continuing legal education seminars each year, with a combined contracted value of over five million dollars annually. Directs sponsorship and exhibitor program; oversees staff in generating sponsorship revenue to subsidize seminar related events, add value benefits to conference attendees, and enhance revenues in excess of $400,000 annually. Reports to Department Director.
Manages TexasBarCLE event planning team and operations; directly supervises four meeting planners.
Administers hotel contract negotiations 150 continuing legal education seminars annually.
Directs and grows sponsorship and exhibitor program; prepares/monitors online sponsorship portal to promote and market vendor partnerships and increase exhibit revenue.
Negotiates contracts with audio-visual companies, mobile application developers, and other vendors related to meetings.
Develops and maintains productive hotel relationships to minimize expense and avoid attrition at hotel properties.
Monitors on-site expenses related to the presentation of seminars; provides budget analysis of meetings and travel expenses; identifies industry trends.
Advises other departments with meeting planning issues, including Annual meeting, Executive, and Minority Affairs.
Confers with department’s executive team regarding general management of events operations; travels to conduct site inspections of facilities.
Performs other responsibilities as required.
College degree required. Certified Meeting Professional (CMP) designation preferred. A minimum of five years related work experience required. Management experience required. Knowledge of hotel procedures and contracts; meeting planning/event coordinating experience required. Must be able to communicate effectively, orally, and in writing. Must be able to maintain effective relationships with Bar leadership and executive staff, volunteers, department staff, and outside vendors. Requires good organizational skills, individual initiative, and the ability to work under considerable pressure.
The State Bar of Texas is an administrative agency of the state’s judicial branch that provides educational programs for the legal profession and the public, administers the Minimum Continuing Legal Education program for attorneys, and manages the grievance process.