Career Center

Job Opening ID: 29419

Reports To: Events Supervisor II

Working Title: Senior Meeting and Events Planner

Department: Student Ctr & Event Services

Bargaining Unit: 99

FLSA: Exempt

Payroll Job Code: 006292

Job Location: UCI Campus- Irvine

Percent of Time: 100%

Work Schedule: 8-5 M-F

Employee Class: Career

The Division of Student Affairs is committed to developing the whole student by ensuring your life outside of the classroom complements your academic endeavors. This means providing enriching opportunities that affirm your experiences. Our efforts are guided by student learning outcomes within the following domains:

Civic & Community Engagement

Leadership Development

Diversity & Global Consciousness

Professional & Administrative Skills

Personal Responsibility The UCI campus is an exciting and dynamic place where you will engage in experiences that will be inspirational, life changing, and may also challenge your current thinking. Student Center & Event Services provides the campus community and its guests with a variety of services and venues for social, recreational, cultural, and educational pursuits and is the primary resource for individuals/groups interested in holding a meeting, seminar, summer conference program or other event at UC Irvine.

Under the direction of the Sr. Manager Event Services, act as the primary representative and contact person for all conferences, meetings, and events hosted by RCOs, campus departments, and off-campus companies and organizations. Develop on and off-campus conference business. Reserve conference facilities inside the Student Center and various other spaces; coordinate with operational staff on issues pertaining to equipment and event setup. Develop operational plans and room diagrams. Be present at large special events to ensure all client needs are satisfied. Coordinate with on and off-campus vendors to secure goods such as copying services, UCI memorabilia and any other items required to ensure a top caliber event experience. Coordinate with UCI Catering to provide clients with top culinary options. Develop and maintain contacts with a wide variety of service vendors in order to secure materials and services at the last minute. Work with Directors and Managers to continually improve services offered. Develop operating procedures for conference and event planning.

$59,200.00 - $86,700.00

https://www.studentcenter.uci.edu/

3 years of event planning experience.

Bachelor's degree in related area and / or equivalent experience / training.

Must possess a valid California driver's license.

Thorough knowledge and understanding of concepts, principles and practices of event planning and public relations, including event design, organization and production. Thorough knowledge of the campus, its vision, mission, programs, policies, achievements and infrastructure.

Demonstrates good judgment in making decisions and managing events. Skill in effectively meeting budget and time constraints.

Demonstrated organizational and project management skills to work successfully with clients to produce high quality events that meet client needs and appropriately represent the campus for fundraising events. Skills to provide excellent donor stewardship.

Highly developed interpersonal communication skills including political acumen and social perceptiveness. Excellent verbal and written communication skills to effectively communicate with diverse populations with competing priorities.

Highly developed judgment, decision-making and problem recognition / avoidance / resolution skills, including skill in determining those issues / problems that need to be brought to management's attention.

Knowledge of principles and practices of volunteer recruitment, supervision, motivation and evaluation. Proven ability to work on several tasks simultaneously. Skill at responding effectively to priorities and setting deadlines.

Experience maintaining a high standard of productivity within a broad scope of responsibility despite frequent interruptions. Ability to complete large volume of diverse tasks efficiently, meeting established deadlines.

Ability to effectively work with invited guests, donors, government officials and university VIPs.

Knowledge of crowd management, crowd safety protocols, security and emergency procedures related to small, medium and large scale gatherings.

Ability to give clear directives and use independent, rational judgment to make optimal decisions.

Knowledge and skill to set and monitor work standards and protocols.

Knowledge of University policies and procedures relating to the use of University facilities, event management and presentation.

Must be willing to work occasional early morning, evenings, weekends, and holidays as workload demands. Must be willing to be on call during assigned events.

Final candidate subject to background check. As a federal contractor, UC Irvine is required to use E-Verify to confirm the work status of individuals assigned to perform substantial work under certain federal contracts/subcontracts.

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500.