Career Center

Office Coordinator

Hourly Rate: $21.21 - $27.57

Essential Duties and Responsibilities:
Under the direct supervision of the Director of the Titan Student Union, the Office Coordinator provides administrative and office support for the TSU Director and overall administrative support for Titan Student Union Operations.

Diversity, Equity and Inclusion are core values of Associated Students Inc. CSUF. We believe that the educational environment is enhanced when diverse groups of people with diverse ideas come together to learn. The Office Coordinator will support ASI's DEI plan in all programming, services and interactions.

Provide general administrative, clerical, and operational support for the TSU Director, including but not limited to communication, travel, scheduling, credit card reconciliation, and overall administrative needs.
Provide professional and courteous customer service for clients in the University Conference Center including but not limited to coordination, scheduling and maintaining guest and vendor parking for the Titan Student Union, and occasionally assisting guests with planning and coordination of events utilizing a computerized reservation system.
Provide coordination of projects for the TSU Director and other Operations staff, including coordinating tasks, scheduling meetings, managing group functions, and ensuring appropriate follow-up.
Research and gather data from various sources as needed to assemble, format and create presentations, reports or recommendations.
Assist the TSU Director with development and preparation of the Titan Student Union's annual and capital equipment budgets.
Interface with logistics and hospitality staffs to support Titan Student Union meeting and event activities.
Assist with recording and maintaining fixed asset inventory and property tags for the Titan Student Union, Student Recreation Center and Children's Center. Assist in conducting organization-wide inventory review processes as needed.
Oversee and maintain accurate scheduling of Titan Student Union and Student Recreation Center airhandler systems.
Responsible for daily processing and submittal of balance sheets and deposits to ASI Accounting for cash and credit card transactions conducted by University Conference Center Event Planners.
Responsible for compiling data submitted by departments for use in conducting labor, utility and other cost analysis.
Assist with purchasing, including collecting bids, and preparing purchase orders and check requests as needed.
Process and maintain records associated with Unrelated Business Income Tax.
Responsible for supporting the TSU Associate Director – Titan Student Union with the University Conference Center Customer Service Program, including customer service surveys and online feedback.
Conduct safety reviews and process safety checklist of TSU operational areas quarterly or as needed.
Coordinate tasks and assignments with University Conference Center student Coordinators.
Coordinate with other office personnel for the purchase of office supplies, maintenance of office equipment and other office/support functions. Ensure effective and appropriate retention of administrative records, such as contracts, insurance documents, leases, etc.
Perform related duties as assigned by supervisor.
Maintain compliance with all company policies and procedures.

Knowledge and Abilities:
Extensive computer, writing and strong communications skills are required.
Ability to review records to compile background data in administrative or technical processes.
Thorough knowledge of correct English, grammar, spelling and punctuation; thorough knowledge of office methods, procedures and practices. Possess excellent writing and editing skills and ability to communicate effectively both orally and in writing.
Ability to handle confidential material judiciously. Exhibit initiative, professional behavior, discretion, tact and diplomacy in all actions.
Ability to maintain confidential files and other records where appropriate.
Ability to function with minimal supervision. Must be self-motivated and able to coordinate many different clerical tasks, determine the relative importance of each, set respective deadlines and complete all projects accordingly.
Ability draft clear, concise correspondence; ability to coordinate the production of reports and presentations from draft to distribution.
Ability to explain clearly a variety of complex procedures consistently in circumstances not clearly described by available guidelines and policies to students, the public and the campus community.
Ability to apply independent judgement, discretion and initiative in performing complex secretarial work on a variety of subjects, programs and projects.
Work effectively within a complex organizational setting and multi-cultured campus environment.
Work effectively with coworkers, customers and others by sharing ideas in constructive and positive manner; listening to and objectively considering ideas and suggestions from others; keeping commitments; keeping others informed of work progress, timetables and issues; addressing problems and issues constructively to find mutually acceptable and practical business solutions; addressing others by name, title or other respectful identifier and respecting the diversity of our work force in actions, words and deeds.

Skills:
Good working knowledge of Microsoft Word, Excel, Teams, Powerpoint and Outlook.
Database experience preferred.

Education and Work Experience Requirements:
High school diploma/GED required and two years of college preferred
Experience equivalent to two years of progressively responsible experience in customer service and general office procedures with a wide variety of duties and responsibilities in a diverse public environment.
Experience on a college or university campus environment is highly desirable.

Typical Work Conditions
Work generally performed in a temperature-controlled office environment. Maintain and deal with a wide variety of public contacts including campus officials, members of the ASI Board of Directors, staff, students and the CSUF campus community.

Core Competencies:
Organizational and planning skills
Communication skills
Information Gathering
Problem-Solving
Flexibility
Reliability
Teamwork
Written Communication
Critical Thinking

Special Requirements:
Must be able to pass a urine drug screen
Employment will be contingent on a satisfactory employment history and criminal background investigation.

May be required to drive occasionally as needed. Valid driver's license and current auto insurance must be on file at all times and must meet CSURMA driving standards.
Required to be a Limited Mandatory Reporter and sign Limited ASI Mandatory Reporter Form

Physical Requirements:
Manual dexterity and eye-hand coordination; corrected hearing and vision to normal range; verbal communication. Extended periods of sitting. No lifting in excess of 15 lbs.

The Associated Students, CSUF, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To Apply, visit:
https://fullerton.hire.trakstar.com/jobs/fk0sk62?source=





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