We are seeking a CME Coordinator who is a professional meeting planner in the Office of Continuing Medical Education (OCME) and develops and executes all aspects and formats of Continuing Medical Education (CME) programs sponsored by Johns Hopkins University School of Medicine. Medical meetings range in attendance from 50 to over 1,000 with budgets from $30,000 to over $600,000. The CME Coordinator functions within the guidelines of the American Council for Continuing Medical Education (ACCME) under the auspices of the OCME and in collaboration with the faculty course director, a Johns Hopkins University faculty member. The CME Coordinator exercises autonomous and independent judgment to plan meetings.
Specific Duties & Responsibilities:
Financial & Budget Analyses:
The CME Coordinator analyzes financial data and develops preliminary reports to forecast financial independence of a prospective program.
Develops and oversees the entire course budget, expected revenues and expenses, to meet the financial goals of the program.
Budgets range from $30,000 to over $600,000.
Works in collaboration with faculty to write and submit grant applications to various types of commercial and non-profit supporters to obtain financial support.
Responsible for the ongoing management of awarded grants, including processing of agreements, payments and reconciliations.
Responsible for the ongoing management of exhibitor request submissions and onsite and /or virtual logistics.
Marketing & Promotion:
The CME Coordinator is responsible to investigate, scrutinize and ultimately determine the most effective and reliable avenues to promote a medical conference, which includes working with graphic designers, printing companies, mail houses/postal services, to name a few.
This also includes marketing in national medical education databases.
Contract Analyses & Negotiations:
The CME Coordinator is responsible for the developments, analyses and negotiations of multiple contracts, written and verbal, associated with a conference.
The CME Coordinator has the responsibility of all the above and more, as well as the following aspects of conference coordination:
Accreditation Agencies (ACCME, OCME and many other affiliated professional agencies)
Faculty presenters (conference director, Johns Hopkins' faculty and guest faculty who are clinicians and/or scientists who are nationally and internationally renowned.)
Conference Infrastructure (Convention Service personnel to prepare food/beverage, when applicable, meeting and exhibitor space layout whether as a live activity or virtual, audiovisual requirements, evaluations and post-activity meetings with activity director).
Participants(oversee registration aspects, including workshops and other concurrent tracks, and if live only activity, oversee hotel group room block, special guest services, airline and automobile agencies, bus transportation, meal functions and limousine service).
Minimum Qualifications (Mandatory):
Bachelor's Degree and two years of related experience.
Must be able to travel to off-site locations and work some weekend, early morning, and/or evening hours.
* Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
Experience in meeting planning.
Experience working with an accredited provider of professional education.
Special Knowledge, Skills & Abilities:
Proficiency in Microsoft Office Suite (Word, Excel, Power Point, etc.).
Excellent written and oral communication skills.
Excellent organizational skills.
Excellent time management skills.
Demonstrated ability to collaborate with diverse stakeholders, including faculty and staff.
Demonstrated ability to work with diverse stakeholders in professional manner.
Ability to work independently and as part of a team.
Must be able to communicate effectively in person using spoken English.
Must be able to communicate via telephone and videoconferencing (such as Zoom and Microsoft Teams).
Must be able to carry out support of programs that require extensive work at a computer.
Occasionally lifting, carrying objects weighing 10lbs. or less.
Occasionally pushing, pulling objects weighing 30lbs. or less
Can manage budgets of approximately $100,000 - $250,000+.
Has the authority to review and approve expenses for payment, approve the reconciliation of budgets and transfer of funds to sponsoring departments.
Classified Title: CME Coordinator Role/Level/Range: ATP/03/PC Starting Salary Range: $51,210 - $70,480 annually (commensurate with experience) Employee group: Full Time Schedule: Monday-Friday 8:30am-5pm Exempt Status: Exempt Location: School of Medicine Campus Department name: SOM Admin CME Coordinated Programs Personnel area: School of Medicine
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at firstname.lastname@example.org. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
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