The Harvard Library Office for Antiracism seeks a collaborative, community, and colleague-centered team member to assist with event and project coordination. Reporting to the Associate Director for EDIBA (Equity, Diversity, Inclusion, Belonging and Antiracism), the Events and Projects Coordinator will play a key role in supporting the Office for Antiracism in the development and implementation of action-oriented programs in support of Harvard Library's EDIBA strategy.
Although the position will remain posted until filled, applicants are strongly encouraged to apply by the end of the day on July 1, 2022.
Projects and Programs Coordination
Working in collaboration with the Antiracism Team and HL Communications Department, submits internal marketing materials for a range of program offerings to various internal calendars, newsletters, social media sites, and advertising platforms.
Drafts and distributes program-specific communications to the community and relevant sites and social networks.
Manages the administration of the EDIBA Council Affinity Groups, including ensuring the scheduling of meetings, agenda development, and follow-up on action items.
Develops, updates, and maintains the EDIBA Calendar of Events, Staff Wiki, EDIBA Team SharePoint, and updates website and social media content.
Arranges travel, lodging, and parking for guests and speakers and processes transactions, invoices, and reimbursements related to events and speakers' expenses.
Contributes to the creation of organizational and staff development tools and resources.
Contributes to the department's goals and performs other duties as assigned.
Event Planning and Logistics
Serves as a local event planner for EDIBA events and programs.
Coordinates logistics for virtual and on-site programs by creating and moderating Zoom or in-person sessions, providing calendar schedules for the team and facilitators, securing room reservations, AV support, processing catering requests, and other logistical support.
Manages program registration and effectively communicates with participants (special requests, registration changes) via email, phone, and during programs in person and via Zoom.
Prepares and assembles program materials for participants.
Helps with event setup and program delivery on the day of the event, both in-person and virtually. Supports the program for the duration of the event.
Successfully balances high-quality, participant-facing activities and many behind-the-scenes administrative duties.
Works to enhance participant experience throughout event sessions.
Salary Grade: 054
Union: 55 - Hvd Union Cler & Tech Workers
3+ years of relevant work experience is required; a combination of education and experience may be considered
Experience coordinating, delivering, and writing communications and events.
Excellent interpersonal and communication skills required.
Marketing and website management.
Strong analytical skills and effectively organize and display data.
Ability to prioritize work in an environment with multiple and conflicting interests.
Adaptability and flexibility to meet shifting needs.
High level of proficiency with MS Office, Google Drive, SharePoint, Zoom, Adobe Acrobat, etc.
Willingness to continuously adapt to new technical skills if needed.
Attendance at off-site meetings might be needed from time to time (e.g., in the Cambridge area or at other Harvard locations), and hours outside of standard working may be required a few times a year.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.