Business Title: College of Medicine Events Coordinator
Location: WSU SPOKANE CAMPUS
Employee Type: Classified
Job Family: Civil Service - OT Eligible
Summary of Duties:
The Events Coordinator is responsible for planning, arranging, and coordinating facility and logistical support for all on- and off-site events sponsored by and in collaboration with offices within the Elson S. Floyd College of Medicine.
With limited direction from supervisor and department leads, this role will manage and oversee event operations. Duties include establishing event plans and themes, budgets, contacting and selecting speakers, lodging, catering, security, publicity, materials, and equipment; negotiating with vendors; preparing and changing contracts; and processing billing. This position will independently manage and coordinate repeat programs/events and develop new programs/events.
The role will be assigned a specific scope of work, to either focus on student related events or community and philanthropic focused events.
This recruitment may be used to fill multiple positions.
Essential Job Functions:
55% Event Planning & Coordination
20% Event Publicity & Marketing
20% Event Fiscal Support
High school graduation or equivalent and four years of progressively responsible work experience involving public contact such as secretarial, sales promotion, setting up conferences, public information, or in the hospitality industry; OR equivalent education/experience.
Four (4) years of event management or coordination experience including logistics planning, budget development, or working with clients and the public.
Demonstrated experience successfully completing multiple team and independent projects on short timelines in a fast-paced environment with utmost professionalism.
Experience with Microsoft Office Suite programs: Word, Excel, Outlook, PowerPoint.
Position requires occasional evening and/or weekend work to support event needs.
Valid driver's license by date of hire.
Membership in a meeting planner association.
Experience composing publicity copy, such as newsletters, e-blasts, announcements, website copy or social media copy.
In accordance with Washington State Governor's Proclamation 21.14.3, as a condition of employment, you must be fully vaccinated or have an approved medical/religious accommodation by time of hire. People are considered fully vaccinated two weeks after receiving their last shot in a vaccine series. Full vaccination status or an approved accommodation will be verified prior to your first day of work. Should you not be fully vaccinated or have an approved medical/religious accommodation you will not be able to start employment with WSU. Information regarding vaccine verification and/or requesting a medical/religious accommodation is available at https://hrs.wsu.edu/covid-19/vax-verification/. Please contact HRS at firstname.lastname@example.org or 509-335-4521 if you have questions.
Area/College: Elson S. Floyd College of Medicine Department Name: Communications & Marketing City, State, Zip: Spokane, WA 99202 Department Link:https://medicine.wsu.edu/ Monthly Salary: Range 39, $3,167 - $4,117- Successful candidates typically begin at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28. FTE: 100% This is a Permanent position. Screening Begin Date: August 11, 2022; open until filled Background Check: This position has been designated by the department to require a background check. Application Instructions: Applicants must attach the following documents to their online application: 1) resume and 2) cover letter. Applicants are required to include contact information for professional references within the application. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements. Required Documents:
2. Cover Letter
Time Type: Full time
Position Term: 12 Month
WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.
WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.
WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or email@example.com.
Founded in 1890 in Pullman, Washington State University (WSU) is Washington’s land-grant university with an overarching mission of improving the quality of life for all citizens – locally, nationally, and globally. WSU is committed to innovation and excellence in research and scholarship. WSU has a current enrollment of over 30,000 undergraduate, graduate, and professional students and approximately 6,000 faculty and staff at its five campuses (Pullman, Spokane, Tri-Cities, Vancouver, and Everett), as well as its numerous other locations across the State of Washington and online through its Global Campus. U.S. News & World Report's 2016 "America's Best Colleges" rankings place WSU in the top 75 public national universities. WSU was one of only three Northwest universities to be placed in the top two tiers, along with the University of Washington and the University of Oregon. WSU is ranked as a "highest research activity" institution by the Carnegie Foundation and is in the top 12 percent of research universities as reported by the National Science Foundation. Also, WSU was recognized by the Carnegie Foundation for the Advancement of Teaching for its engagement activities with its C...ommunity Engagement Classification.WSU employs approximately 6,000 faculty and professional staff and the University deeply values diversity among its faculty, students, and staff. WSU students represent diverse social, economic, and ethnic backgrounds: approximately 10 percent of WSU students hail from outside the state of Washington, and approximately 6.8 percent are international students. WSU annually awards more than $280 million in scholarships and financial aid to approximately 17,000 undergraduate students.