Program Assistant (4722C), CEP Puente Project - 42119
University of California Berkeley
Location: Berkeley, California
Internal Number: 3424357
Program Assistant (4722C), CEP Puente Project - 42119
At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.
At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit grow.berkeley.edu.
Housed within the Division of Student Affairs, the Center for Educational Partnerships (CEP) is the primary unit on the UC Berkeley campus charged with developing and implementing programs and strategies to improve academic preparation, expand educational opportunities, and ensure access to higher education for low-income and educationally disadvantaged students. Working in partnership with secondary schools, colleges and communities, CEP's college preparation and access programs support students who face significant barriers to college by helping them to improve their academic success and to explore opportunities to attend post-secondary institutions.
The Puente Project is a statewide academic, counseling, and mentoring program that supports students in building the skills necessary for success in both academic and career goals while in high school and community college. Students enrolled in the Puente program work closely with their Counselor, Instructors, and Mentors to prepare for transfer to four-year colleges and universities. Puente provides professional development training to district and school administrators, faculty, counselors and school mentors in order for their students to obtain full support and guidance in applying for and being academically prepared to enter four-year universities.
Application Review Date
The First Review Date for this job is: September 20, 2022.
Coordinates all logistical aspects of regional and statewide trainings, conferences, Staff Meetings and other professional development and student-focused events statewide.
Attends Puente trainings/events and provides day of logistical and technical assistance.
Oversees administrative and logistical arrangements for conferences involving multiple parties, receiving limited direction.
Determines special room and equipment needs.
Follows up with vendor contracts with venues, assists in securing event locations, plans catering menus, arranges for audio-visual equipment, secures overnight accommodations, and ensures appropriate meeting room set-up.
Assists with printed material preparation (name tags, conference programs, and collateral materials) and with the collection of post-event evaluations.
Calendars meetings and track logistics progress.
Develops and monitors event invitations and registrations utilizing technologies such as Google Forms, Constant Contact, Whova, Zoom, and the like, including managing invitations and registration/attendees lists and administering email invitations and reminders; oversees work study students in various logistical tasks.
Stays current of updates and innovations to better support use of digital platforms for Puente professional development events and student conferences.
PROGRAM COMMUNICATIONS SUPPORT
Through the development and application of media tools, ensures various stakeholders are informed about Puente's statewide impact, activities, and work in supporting students' journeys to and through higher education.
Update Puente PD website & communications materials on a monthly basis, using content guidelines from PD team marketing strategy.
Set agendas for program meetings.
Maintain Puente PD listservs, school/college calendars, databases of current participants and of alumni.
Participate in requisite training and stay informed about UCB financial processes; works closely with Associate Director of Administration to ensure adherence to UCB guidelines and processes.
Provide purchasing, procurement, and reimbursement support to Directors and Program staff.
Prepare purchase orders by researching and recommending vendors/prices/equipment and may identify substitutes.
Compile travel, meeting, and entertainment reimbursements utilizing the UCB procurement systems.
Ensure vendor payments are handled in a timely manner.
Develop event budgets and ensure budget pre-approval process is applied to all conferences and events.
Manage purchases on BluCard and Event Planner Card for department.
Reconcile credit card purchases in Berkeley Financial System.
Draft contracts for supervisor approval.
Onboard new contractors through Berkeley Supplier Registration.
Liaise with and support CEP efforts and activities.
Manage Puente PD's contributions to CEP website.
Coordinate Puente PD administrative support to CEP events.
Attends monthly CEP Office Manager meetings.
General Office Management
Maintain office equipment and supply inventory.
Draft, edit and format a variety of written materials, including correspondence, presentations, reports, agendas, presentations.
Prepares responses to information requests on a variety of operational issues, gathering and providing information or directing the information inquiries to the appropriate staff members.
Other duties as assigned.
Demonstrated ability to work with a diverse population that includes faculty, students, administrative staff, and constituents.
Excellent organizational skills, problem solving, and time-management skills.
Ability to work independently, and as a member of a team, problem solve, and set priorities.
Outstanding written and verbal communication skills and the ability to clearly convey factual material.
Must have skills and capacity to adjust to change and competing work pressures.
Demonstrated ability to maintain confidentiality, and professionalism in a highly visible role.
Demonstrated competence in the use of spreadsheets and databases.
Strong knowledge and demonstrated skill editing files with Adobe Creative Suite-InDesign, Photoshop, Illustrator and Canva.
Demonstrated skills in web design and website content management systems such as Wix and Google Sites.
Experience with managing engagement on social media platforms, including Twitter, Facebook, Instagram, Google+, YouTube. Skill editing and adding closed captions on Youtube material.
Supports program staff with written communications to teams and updates directories through Google Groups and Constant Contact.
Some evening and weekend availability for off-site events and meetings that occur outside the hours of 8am-5pm.
Ability to travel within and beyond CA.
High school diploma and/or equivalent training or experience.
Working knowledge of common campus-specific processes and purchasing procedures.
Knowledge of academic environments, campus facilities and resources -sufficient to complete projects with minimal supervision.
Knowledge of Puente program model and structure.
Understanding of role of and need for programming to increase underrepresented students' university enrollment.
Event planning experience and knowledge-- such as organizational skills, and planning for events of 50 participants, or more.
Virtual event planning experience.
Salary & Benefits
This is a full-time (40 hours/week), career position, and eligible for full UC benefits.
This position is a non-exempt, bi-weekly paid position. Hourly pay for this role is commensurate with experience.
Please submit your cover letter and resume as a single attachment when applying.
A valid driver's license and DMV check for driving record is required.
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
This position has been identified as a Mandated Reporter required to report the observed or suspected abuse or neglect of children, dependent adults, or elders to designated law enforcement or social service agencies. We reserve the right to make employment contingent upon completion of signed statements acknowledging the responsibilities of a Mandated Reporter.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.