Business Services Specialist (4627U), Berkeley Law - 40495
University of California Berkeley
Location: Berkeley, California
Internal Number: 3474165
Business Services Specialist (4627U), Berkeley Law - 40495
At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.
UC Berkeley's School of Law is one of the nation's great centers for legal education, ever exploring and pushing new intellectual boundaries while tackling urgent, real-world issues. The law school is also known for its vibrant and engaged community of students and scholars who are committed to providing leadership and making a difference on problems of local, national and global import. Currently ranked among the top law schools in the country, the School of Law has ambitious development goals as it looks to continue producing leaders in law, government, and society.
Responsibilities of the Business Services Specialist involve the processing and servicing of a variety of operational and financial transactions and services for Berkeley Law. They include entertainment and travel review, analysis, review and control, customer servicing, researching and resolving financial discrepancies, and reporting within Berkeley Law Business Services. Duties may also include identifying exceptional requests and processing according to policy, reviewing and processing in the procure to pay system, and may assist with card program review and administration.
Application Review Date
The First Review Date for this job is: August 18, 2022
Applies professional financial and accounting concepts to independently perform analyses of moderately complex financial services such as researching discrepancies and tax implications and compliance with external regulations and internal policies.
Supports Berkeley Law's Finance team by gathering data and providing reports related to historical transactions.
Assists with the production and dissemination of standardized monthly financial reports to unit managers.
Answers requests for purchasing and revenue data from Berkeley Law customers and the Finance team.
Reviews Faculty Budget data for confirmation of fund availability upon request.
Assists with other analysis projects upon request.
Assists with ensuring that financial processing functions which may include Accounts Payable, Accounts Receivable, Reimbursement, Checks deposit are performed with accuracy and that daily operations run smoothly.
Acts as a primary contact and source of business transactional support for Berkeley Law customers.
Provides advice, answers questions, and researches issues with main campus contacts to swiftly resolve emergent situations.
Monitors group Business Services emails and responds to inquiries quickly.
Assists staff with transactions on a general basis.
Executes transactions to support Berkeley Law customers when appropriate.
Train staff and create effective teamwork environment.
Provides advice and training for Berkeley Law customers on the process of purchasing ground and air transportation.
Maintains and transmits policy knowledge when questions arrive.
Can assist with the booking of ground and air transportation when necessary.
Assists with researching, developing and implementing new and changing business processes.
Reviews, processes, and approves standardized financial data and transactions.
Acts as a Requisition Creator for the Law School.
Acts as the primary approver for Faculty Budget payment requests submitted in BearBuy.
Maintains up-to-date policy knowledge re: all purchasing policies relevant to BearBuy transactions.
Coordinates the payment of various Berkeley Law Relationship accounts.
Maintains a record of outstanding invoices and works with front-line staff to pay them.
Acts as a primary contact with our Relationship account vendors.
May participate in responsibility for card program purchases that are processed and/or verified in a timely manner and according to program rules, and monitor cardholders adherence to program standards.
Holds a bluCard and Event Planner Card delegation and uses these cards to purchase goods and maintains knowledge of current UC credit card purchasing policies.
Responds to audit requests.
Monitors the delivery of quality customer service to various constituencies to include internal department clients and external vendors.
Participates in professional development.
Other duties within the scope of the classification assigned as needed.
Working knowledge of financial processes, policies and procedures including budgeting, revenue, forecasting, and cash flow operations.
Ability to use discretion when dealing with sensitive information.
Knowledge of financial data management and reporting systems.
Must be proficient in use of Microsoft Office and common desktop/web applications.
Strong interpersonal skills, analytical skills, service orientation, active listening, critical thinking, attention to detail, ability to multi-task in a high volume environment, organizational skills, effective verbal and written communication skills, sound judgment and decision-making.
Skills to provide coaching and mentoring to support staff.
Experience leading and influencing student managers in the conduct of business activities in their units helpful.
Bachelors degree in related area and/or equivalent experience/training.
Strong analytical and mathematical skills with attention to detail and the ability to analyze data and reconcile information preferred.
Strong political acumen preferred.
Excellent customer service skills and the ability to work collaboratively with client groups preferred.
Familiarity with or ability to learn UC systems preferred.
Salary & Benefits
This position is a non-exempt, bi-weekly paid position. Hourly pay for this role is commensurate with experience within the range of $28.62 - $32.57.
This is a full-time (40 hours/week), career position, and eligible for full UC benefits.
Please submit your cover letter and resume as a single attachment when applying. Please upload the document in the Resume section, then skip the (optional) Cover Letter upload section.
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.