We are seeking a Assistant Director of Events. This highly visible, leadership position provides strategic direction, development, implementation, and post-event analysis of all on-campus and virtual special events and programs that are under the purview of the Office of Undergraduate Admissions. These events serve prospective and accepted students and their families, high school counselors, alumni, and friends of the university. This position serves as project manager, staff trainer, chief customer service officer, and manager-on-call for Admissions related on-campus and virtual special events and will direct and coordinate all staff, volunteers, and vendors to optimize the guest experience. An enthusiasm for Johns Hopkins University and the goals of the Office of Undergraduate Admissions is essential.
Specific Duties & Responsibilities
In collaboration with the Director of On-Campus Programming, Senior Assistant Director of On-Campus Programming, Director of Marketing and Communications, and the Dean of Undergraduate Admissions, this individual will work closely with the events team to provide strategic vision to the development of event programming, so that all events work toward key goals, and deliver the desired experience for the university's guests.
Support admissions leadership in defining and then achieving success both at the strategic and event/tactical level.
Provide event project management, coordinating and monitoring event tasks and time lines. Areas of project management include, but are not limited to: event coordination, registration, event marketing, budget projections, negotiation and liaising with venues and vendors, review of contracts, maintenance of event files, staffing, security, and equipment.
Provide post-event analysis and recommendations, based on Slate reports assessing the events, survey and registration data, anecdotal observations of colleagues, and his/her own assessment event success.
Work with the Director of On-Campus Programming, Senior Assistant Director of On-Campus Programming, the Dean of Admissions, and the Vice Provost of Admissions and Financial Aid to coordinate strategic implementation of faculty participation in Admissions events and programming.
Provide consultation and/or guidance for event-related publications and advertisement, such as invitations, programs, and social media.
Creation/maintenance of internal communications and tracking mechanisms for event information collection.
Work with IT team for Slate integration and portals for events.
Represent the Admissions Office by attending planning meetings with other campus offices.
Proactively manage information up and consult with leadership throughout the planning and execution of events.
Serve as the manager-on-call during on-campus events.
Perform other duties as assigned.
Serve as a member of staff leadership team for Blue Key Society (BKS) and motivate, mentor, and supervise student employees and volunteers.
Work with other members of BKS Staff Leadership team to establish student group goals and initiatives to support on-campus and virtual events.
Manage a Special Events Student Coordinator and Events Board of 6 students who provide support in planning and executing special events.
Oversee the application process, selection, training, and general management of 200+ student volunteers
Manage two professional staff members who provide support in coordination of on-campus and virtual programs.
Must be able to stand for at least 3 hours at a time
Ability to lift and carry boxes weighing up to 25 pounds.
Bachelor's Degree required.
Three years' experience in events planning and/or student recruitment, or an equivalent combination of education and experience.
Experience with project management and CRM software and is preferred.
*Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
Think creatively and strategically.
Have a calm temperament, even under pressure.
Have a strong attention to detail.
Be flexible, and an active problem solver, both in event logistics and event-related staffing issues.
Anticipate potential issues or problems and put back-up plans in place.
Be able to manage complex relationships in a dynamic environment--across departments and across campus.
Be comfortable collaborating, cooperating, and leading teammates across the entire undergraduate admissions office.
Demonstrate a strong team-oriented approach to leading events with Undergraduate Admissions' leadership, staff, and student groups.
Ability to interact with a diverse population at all levels, and make decisions under pressure.
Understand the role successful events play in the success of the office as a whole.
Provide exceptional customer service.
Demonstrated interpersonal, organizational, and problem-solving skills required.
Excellent verbal and written communication skills required.
Some travel possible.
Some weekend and evening hours required.
Care deeply about the university and its mission.
Classified Title: Sr. Events Planner Working Title: Assistant Director of Events
Role/Level/Range: ATP/03/PC Starting Salary Range: $52,230-$71,890 Annually (Commensurate with experience) Employee group: Full Time Schedule: M-F 9-5 Exempt Status: Exempt Location: Homewood Campus Department name: Undergraduate Admissions Personnel area: University Student Services
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
The successful candidate(s) for this position will be subject to a pre-employment background check.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at firstname.lastname@example.org. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.
The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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