Business Title: Events Coordinator-College of Medicine
Location: WSU SPOKANE CAMPUS
Employee Type: Classified
Job Family: Civil Service and Non-Permanent - OT Eligible
Summary of Duties:
The Events Coordinator is responsible for planning, arranging, and coordinating facility and logistical support for all on- and off-site events sponsored by and in collaboration with offices within the Elson S. Floyd College of Medicine.
With limited direction from supervisor and department leads, this role will manage and oversee event operations. Duties include establishing event plans and themes, budgets, contacting and selecting speakers, lodging, catering, security, publicity, materials, and equipment; negotiating with vendors; preparing and changing contracts; and processing billing.
The Events Coordinator serves as the point of contact for developing, planning and coordinating WSU College of Medicine college and community events including fundraising galas, conferences and webinars, symposiums, receptions, career fairs, Grand Rounds, Faculty and Staff Awards and Recognition Ceremony, strategic planning and culture building workshops, holiday parties, and more. These events range in scale from large to small events and may be located locally or across the state.
Essential Job Functions:
55% Event Planning & Coordination
20% Event Publicity & Marketing
20% Event Fiscal Support
High school graduation or equivalent and four years of progressively responsible work experience involving public contact such as secretarial, sales promotion, setting up conferences, public information, or in the hospitality industry; OR equivalent education/experience.
Four (4) years of event management or coordination experience including logistics planning, budget development, or working with clients and the public.
Demonstrated experience successfully completing multiple team and independent projects on short timelines in a fast-paced environment with utmost professionalism.
Experience with Microsoft Office Suite programs: Word, Excel, Outlook, Powerpoint.
Position requires occasional evening and/or weekend work to support event needs.
Valid driver's license by date of hire.
Membership in a meeting planner association.
Experience composing publicity copy, such as newsletters, eblasts, announcements, website copy or social media copy.
Area/College: Elson S. Floyd College of Medicine Department Name: Communications & Marketing City, State, Zip: Spokane, WA 99202 Department Link:https://medicine.wsu.edu/ Monthly Salary: Range 39, $3,167 - $4.216-Successful candidates typically begin at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28.
WSU offers a comprehensive benefits package which includes: paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts.
FTE: 100% This is a Permanent position. Screening Begin Date: Ongoing; this role will remain open until filled.
Background Check: This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.
Application Instructions: Applicants must attach the following documents to their online application: 1) resume and 2) cover letter. Applicants are required to include contact information for professional references within the application. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.
2. Cover letter
Time Type: Full time
Position Term: 12 Month
WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.
WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.
WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or email@example.com.
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