Career Center

Assistant Director for Law Student Affairs

Posting #: 4435

Department Description:
USD School of Law is one of the 84 law schools elected to the Order of the Coif, a national honor society for law school graduates. The law school's faculty is a strong group of outstanding scholars and teachers with national and international reputations and currently ranks in the top 20% (36th out of 204) among U.S. law schools in scholarly impact according to a 2018 study. The school is accredited by the American Bar Association and is a member of the Association of American Law Schools. Founded in 1954, the law school is part of the University of San Diego, a private, independent, Roman Catholic university chartered in 1949.


University Description:
The University of San Diego, a contemporary and engaged Roman Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty. Inspired by this centuries old tradition of Catholic higher education, the University welcomes people of all faith traditions and any, or no, religious background. The future success of USD relies on the contributions of those who seek to foster the development of engaged global citizens and an earnest confrontation of humanitys urgent challenges.


Detailed Description:
The Assistant Director for Law Student Affairs manages events, student onboarding, and law student affairs communications, helping to cultivate an engaging student experience from pre-matriculation to commencement. The Assistant Director for Law Student Affairs works in a collaborative relationship with all JD students, faculty, administrative offices, and university offices and implements and refines procedures to enhance the overall effectiveness and efficiency of the Law Student Affairs Office. This role organizes our marquee events and supports ad hoc events organized by Law Student Affairs, and should be an experienced events planner. They should also be savvy with social media and newsletters, and know how to strategically engage their audience and use communications platforms to convey critical information to students. The ability to provide timely and accurate communication is an essential component of this position. This position requires occasional attendance at on and off campus events during and outside normal business hours.

Duties and Responsibilities:

Management and Administration of Events

• Responsible for ensuring successful execution of events. Provide management and administration for over 10 school-wide events and 5-8 student-specific events ranging from 50-300 people sponsored by the Law Student Affairs office each year, such as Orientation, Commencement, and Student Leadership Recognition.
• Leads major events, and supports Law Student Affairs and Academic Success & Bar Programs staff in organizing other events as directed, such as supportive programming during exam periods, ad hoc programming organized in response to current events, and workshops.
• Act as the primary interface with all administrative offices to coordinate calendars for major events.
• Develop and recommend event programs, schedules, and budgets for each event, and manage events in line with approved parameters.
• Manage all logistics for each event and provide reports on the status and cost of each event at necessary intervals.
• Act as liaison with other university departments and the outside community relating to Commencement and Orientation activities.
• Represent the law school on relevant event committees such as the Commencement Committee.
• Oversee event marketing plans, including mailings, program materials (brochures, flyers, electronic signage, etc.) and web materials, including updating online calendars, postings and event sites.
• Coordinate student retention events, such as 1L dinners and lunches with the Dean, other activities during 1L week, and other special projects as assigned.

Student Affairs Communications

• Develop and implement the overall student communications strategy for the Law Student Affairs team, including weekly Sidebar newsletter.
• Identify appropriate communications platforms, manage communications systems.
• Manage the Law Student Affairs social media accounts.
• Manage the Law Student Affairs webpages, newsletters, and email campaigns from new student engagement to graduation.
• Work with the Dean's office, Communications office, and other units on communications priorities and projects.
• Identify opportunities for marketing and publicity on student life and Law Student Affairs and share with the Communications office to support school-wide communications priorities.
• Manage department master calendar and coordinate with the Dean's office and others on campus to ensure efficient engagement of students.
• Develop and maintain monthly, semester, and annual communication schedules.

Student Onboarding

• Coordinate student onboarding (for fall, spring, and summer semesters) by liaising with the Admissions and the Registrar, tracking confirmed students, communicating onboarding information to them, ensuring required paperwork is signed, comply with student health insurance requirements, and connecting them with academic advisors as necessary.
• Update Blackboard orientation modules and files as necessary for student onboarding.

Other Duties

• Support day-to-day operations within the Law Student Affairs office, including supervising and training student staff and temporary assistance, stepping in to support workflow and office functioning as needed.
• Order materials and supplies for events and for the office.
• Other duties as assigned.

Special Conditions of Employment:

The University of San Diego is requiring all employees to follow our Covid-19 vaccine requirement process. https://www.sandiego.edu/onward/

Background check: Successful completion of a pre-employment background check.

Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes.


Job Requirements:
Minimum Qualifications:

• Graduate degree. Bachelor's degree plus 1 additional year of experience may be substituted for the graduate degree.
• 2-3 years of professional experience
• Experience managing major events
• Experience managing communications platforms.

Preferred Qualifications:

• Graduated degree
• Experience working in a law school setting

Performance Expectations: Knowledge, Skills and Abilities

• Strong writing skills.
• Excellent organizational skills and attention to detail is critical.
• Ability to handle confidential information, exhibit good judgment, and exemplify appropriate customer service in working with students, faculty, and all levels of university staff and officials.
• Demonstrated commitment to diversity, equity and inclusion in an academic or professional setting.
• Ability to prioritize workload effectively and meet deadlines with minimal supervision.
• Ability to take initiative in managing projects and ability to develop and keep to timelines.
• Ability to work both independently and collaboratively in a fast-paced environment.
• Ability to be proactive with respect to suggestions for improving all aspects of the programs
• Strong computer skills for spreadsheet reporting, word-processing, database maintenance, web-design and maintenance.
• Proficient with Google Office Suite, Instagram, Canva, and Salesforce.

Posting Salary:
$5,373.33 - $6,747 per month; Excellent Benefits

The University of San Diego offers a very competitive benefits package including; medical, dental, vision, a retirement contribution given to you by the University, and access to on-campus Fitness Centers. Please visit the benefits section of our website to view all of the perks and benefits that USD has to offer. USD: Human Resources: Benefits

The range provided in this job posting is the full range of the position grade and not necessarily reflective of actual compensation that may be offered or earned, nor a promise of any specific pay for any specific employee, which is always dependent on actual experience, education and other factors including departmental budget.


Special Application Instructions:
Resume and Cover Letter Required

Click Apply Now to complete our online application. In addition, please upload a cover letter and resume to your application profile for the hiring managers review. If you have any questions or difficulties please contact the Employment Services Team at 619-260-6806, or email us at jobs@sandiego.edu


Additional Details:
Hours: 37.5 hours per week

Closing date: Open until filled

Note: External job postings will be up for at least five days. After that time, applications will be reviewed by the hiring manager/committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed.

The University of San Diego is an equal opportunity employer committed to diversity and inclusion and is especially interested in candidates who can contribute to the diversity and excellence of the campus community.

The University of San Diego is a smoking and tobacco-free campus. For more information, visit www.sandiego.edu/smokefree.


Advertised: December 06, 2022
Applications close: Open until filled

To apply, visit https://jobs.sandiego.edu/cw/en-us/job/496209/assistant-director-for-law-student-affairs





Copyright 2022 Jobelephant.com Inc. All rights reserved.

Posted by the FREE value-added recruitment advertising agency

jeid-95bc89a2d31a3946aa5100f72e5157a9

Return to Search Results