Career Center

The University of California, San Francisco, is seeking an events coordinator to join a team of high-performance event planners dedicated to creating successful events for UCSF's top donors, faculty, and partners. Under the supervision of the Chancellor's Office Events Manager, the Events Coordinator will coordinate and produce development events including receptions, investitures, stewardship, and cultivation events. The Events Coordinator will perform extensive event research of vendors and venues; maintain files and intricate event calendar; interact with internal and external constituencies; edit all printed materials; secure vendors for events; create presentations and prepare meeting materials for Manager. The ability to manage multiple projects and priorities, exercise good judgement, and maintain drive to continually learn and improve are all critical skills for this position.

The Events Coordinator will assist in the planning and execution of the Chancellor's Office events. Responsibilities include designing event collateral including invitations, programs and posters and producing event materials such as name tags, place cards, programs, invitation copy, timelines and budgets. Manage RSVP process for Chancellor's Office events and maintain mailing lists to ensure accuracy of information.

In this role reporting to the Chancellor's Office Events Manager, you will have the unique experience of working at the UCSF University House with the Chancellor and his wife in their home. Within the first three months, you will gain comfortability within the UC system, engage with members of the special events team, and collaborate with various teams across UDAR including the communications team, team development officers and analysts. You will dive into planning your first event for UCSF including attending site visits, vendor coordination and ensuring audio-visual capabilities. Within the first year, you will be planning 2-3 events concurrently, managing budgets, timelines, and vendor partnerships with ease; attend Chancellor's Office core group planning meetings and assist the team with onsite staffing at UCSF's Mission Bay Campus and Parnassus Heights Campus.