Career Center

• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35
• Salary Range: $80,000 - $113,000

Position Summary

The Director of Internal Events will build and implement centralized systems and processes for planning and executing events at Columbia Law School. Reporting to the Executive Director of Finance and Building Services, the Director will lead a small team with responsibilities that include event-related planning, budgeting and financial transaction management, communicating with and training Law School staff, managing space, and negotiating vendor relationships.  The Director will coordinate frequently with internal and external groups, and must possess advanced communication, technology, and project management skills.   

Responsibilities

•  45 % - Management of internal events team responsible for coordinating core Law School services and setting policy for on campus events. Serves as the primary intake point of contact for internal clients (as well as external clients looking to reserve Law School space for their events) and interfaces with internal and external partners and vendors. Supports the planning and implementation of events and programming along with providing consultation to organizers to ensure all event logistics have been coordinated and communicated.
• 15% - Supports organizers (e.g. faculty members, research centers, administrative offices) in developing budgets, ascertaining needs (e.g., catering, room setup, marketing), booking spaces, and making necessary arrangements with relevant partners (e.g., AV, Building Services, Public Safety, caterers) on their behalf.
• 15 % - Develops, applies, and ensures adherence to Law School event planning policies and procedures. Oversees the management of a centralized Law School event planning calendar and space management system. Owns the Law School event planning website, making sure that it is accurate and up to date. Generates confirmations and/or invoices outlining services requested by the event organizer
• 10 % - Provides training on workflow and best practices to Law School staff who plan events and programs. Periodically convene Law School event planners group to share updates and best practices.
• 10 % - Manages the Internal Events team, supervising a small team. Provides direction, support, and professional development opportunities.
• 5% - Attends and provides support to events as needed and performs other related duties as assigned.

Minimum Qualifications

Bachelor's degree required; advanced degree preferred. A minimum of 4-6 years of directly related experience is required. Experience handling, prioritizing and executing multiple projects while providing high quality results. Must have excellent project management skills, be extremely well-organized, detail oriented, creative, and an effective communicator. Must be able to work with diverse constituencies and support an inclusive work environment. Other key attributes are as follows:

• Self-directed and motivated
• Ability to develop strong relationships
• Successfully manage a team
• Event experience in a University, major cultural institution or other comparable environment is desirable
• Must be able to work some nights and weekends throughout the academic year

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

About Columbia University

Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.

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