Note: The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
JOB PURPOSE:
Stanford University has an immediate opening for a full-time Event Planner in the Office of Student Engagement (OSE), an energetic office that supports student organization-produced programs and campus engagement, reporting to the Operations Manager. This position will be a hybrid role, with an expectation of being in the office at least 2-3 days per week, and more as needed to meet student and departmental needs, such as in-person event support.
The Event Planner will plan and execute staff and student-led events, Cardinal Nights programming, conferences, festivals and other university related events to create a vibrant campus life. Plan and manage logistics, vendors, and budgets. Provide on-site event support, including some nights and weekends. May research and provide recommendations for potential event locations and evaluate alternatives. The position requires a proactive, organized and collaborative individual with strong attention to detail and superior problem-solving skills who partners with a diverse range of stakeholders, and thrives in a fast-paced environment.
Ideal candidates have an unshakable commitment to the student outcomes of a vibrant campus life, including belonging, inclusion, fun, diversity, and integrative learning. A successful candidate will be creative, have a positive attitude and energy towards Stanford University, and is a solutions oriented leader.
CORE DUTIES:
* Initiate and lead meetings with students to help execute major events and advise on administrative procedures and scope of events. This includes connecting with stakeholders, recommending vendors and advising on work orders. * Establish and monitor event budget. Manage programming funds including in-house executed events, co-sponsored events and grants distributed to others. * Build partnerships with existing offices and programs that focus on campus life with a goal of providing coordinated, streamlined interventions and programming. * Develop and maintain a cohesive campus social calendar that promotes student-focused events and consolidates information on alternatives to campus parties. * Manage, develop and execute events for programs such as Cardinal Nights, The Arbor and Social Project programs with stakeholders, including students. * Lead event execution process from beginning to end, including but not limited to: analysis of need, talent acquisition, negotiation of contracts, securing of space, hiring of vendors, promotion to student body, management of social media pages, engagement of student volunteers, day-of execution, assessment of satisfaction and impact, and resolution. Assist with procuring venues and equipment for events. * Provide regular updates to senior leadership regarding the operations and impact of campus life programming. * Review post event feedback to produce events that continually engage the student body. Meet regularly with students from a broad cross-section of campus to assess needs and ensure interventions are effective. As needed, develop and support student advisory boards and other student involvement structures that aid in job functions. * Train and supervise event planners and students in proper execution and implementation of events. * Other duties as assigned.
MINIMUM REQUIREMENTS
Education and Experience:
Bachelor's degree and three years of relevant experience or combination of education and relevant experience.
Knowledge, Skills and Abilities:
* Superior project and event management skills. Must be detail oriented and well organized. * Ability to manage a diverse team of staff * Demonstrated experience with event budgets requiring excellent analytical skills. * Extreme attention to detail and deadlines; ability to prioritize and manage complex workflows. * Excellent communication, time management, and customer service skills. * Demonstrated high level of confidence in making strategic decisions, good judgment, and innovative and creative problem solving skills. * Ability to interact and successfully collaborate with a broad spectrum of contributing groups and individuals. * Serve as project manager of multiple activities, scope out project tasks/team assignments and guide team to create work plans and schedules, monitor progress, and meet milestones. * Establish and maintain relationships with internal and external university partners. * Act as department representative at cross-departmental project meetings. * Recommend and schedule events into appropriate off-campus and on-campus venues. * Oversee registration strategy and logistics.
Certification and Licenses: None
PHYSICAL REQUIREMENTS*:
* Constantly perform desk-based computer tasks. * Frequently stand/walk, sitting, grasp lightly/fine manipulation. * Occasionally use a telephone. * Rarely lift/carry/push/pull objects that weigh 11-20 pounds. * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
WORKING CONDITIONS:
* This is a hybrid position requiring at least 2-3 days of onsite work per week and more as needed to meet student and departmental needs. * Able to work on evenings and weekends, as needed * Able to drive a vehicle or golf cart, as needed to perform core duties.
WORK STANDARDS:
* Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. * Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. * Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
The expected pay range for this position is $72,000 to $81,000 per annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
How to Apply: We invite you to apply for this position, please submit your resume and a one-page cover letter along with your online application.
Why Stanford is for You Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enriches the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
* Freedom to grow. We offer career development programs, tuition reimbursement, or audit courses. Join a TedTalk, film screening, or listen to a renowned author or global leader speak. * A caring culture. We provide superb retirement plans, generous time-off, and family care resources. * A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits. * Discovery and fun. Stroll through historic sculptures, trails, and museums. * Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law
Why work at Stanford?Stanford University has changed the world, over and over again.We are one of Silicon Valley's largest employers - and also one of the most unique. Our mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. This passion makes Stanford an intensely creative, rewarding, and challenging place to work. At the same time, our traditions of respect and collaboration sustain a humane, supportive environment in which to pursue your life and your career.At Stanford you'll work with bright, diverse, dedicated people. You'll find encouragement to learn and grow. You'll enjoy excellent benefits and an outstanding environment. How will it change you?
