Make a difference for children’s healthcare in the meetings world by joining one of the best in the industry! The Convention & Meeting Services team is looking for their next teammate to manage the meeting services activities and contract negotiations for the American Academy of Pediatrics (AAP) Annual Leadership Conference, Advocacy Conference, and all other assigned meetings, as well as collaborate with the Board of Directors (BOD) and other constituents in the planning and execution of meetings.
Some expected responsibilities:
Manage request for proposal process, logistics, and associated risks for all assigned meetings.
Develop and maintain strong relationships with suppliers and other meeting planning professionals.
Supervise 1 Meeting Planner.
Bachelor’s degree in hospitality management, communication, business, or related field, or an equivalent combination of relevant education and work experience required. Professional designation (CMP, CAE) preferred.
At least four years’ related meeting planning experience required, including site selection, contract negotiation, managing meeting specifications, budget management and forecasting, on-site support, and staff supervisory or team lead experience. Experience working with Board members and within an association preferred.
Must be detail oriented, able to manage multiple priorities simultaneously, work both independently and as part of a team, take initiative, collaborate effectively with various internal and external high-level constituents, and promote and maintain a positive and cooperative team-orientated work environment with a commitment to equity, diversity, and inclusion.
Must have proven leadership skills with the ability to influence others to reach desired outcomes and action steps.
Excellent communication, interpersonal, negotiation, diplomacy, critical thinking, problem solving, organizational, and project management skills essential.
Strong technical acumen with proficiency in MS Office and the ability to learn and apply new technologies; experience with event management/registration software (eg, Cvent), virtual meeting platforms (eg, WebEx, Teams), and document collaboration platforms (eg, SharePoint) preferred.
Frequent travel and evening/ weekend work required.
Why work for the AAP?
Flexible hours and a focus on work/life balance.
State-of-the-art building equipped with standing desks, treadmill desks, cycle desks, on-site fitness center, and on-site exercise classes.
An on-site cafeteria with food costs that are subsidized by AAP.
Strong focus on mental health and wellness.
Competitive PTO and sick leave.
Excellent parental benefits, including adoption assistance.
Hybrid work environment of 40% of work time in the office per month.
All AAP employees must be fully vaccinated against COVID-19. Requests for a medical or religious accommodation in regard to this vaccination can be submitted for consideration upon an offer of employment.
The AAP offers an excellent work environment, competitive salary, and a comprehensive benefits package. As a reaffirmation to our employee-focused culture, since 2005 the AAP has been named one of the 101 Best and Brightest Companies to Work for in the Chicagoland area. Additionally, we are an Equal Opportunity Employer of Minorities, Females, Individuals with Disabilities, and Veterans that values the strength diversity brings to our workplace.
Reasonable Accommodation: Individuals with a disability in need of reasonable accommodation regarding the job application process may call 630-626-6297. Please note, only those inquiries concerning a request for reasonable accommodation will receive a response.
The American Academy of Pediatrics (AAP) is a membership organization of 67,000 pediatricians and approximately 475 staff committed to the optimal physical, mental, and social health and well-being for all infants, children, adolescents, and young adults. The AAP promotes pediatrics and advances child health priorities by developing policy, conducting research, building coalitions, raising public awareness, funding community-based projects, and supporting training and professional education for our membership.