Career Center
New York, NY, US, 10001
Posted: 14-Sep-23
Location: Washington, DC
Type: Full Time (Remote & In Office)
Salary: Salary Range: $82,992-$88,169
Salary Details:
Preferred Education:
Additional Information:
Be a part of a dynamic team whose work enriches the health of communities by strengthening city and county health departments. At the National Association of County and City Health Officials (NACCHO), we are united by our work to improve our country's 3,000 U.S. local health departments. We represent the voice of local public health while striving to live out our core values of equity, excellence, participation, respect, integrity, leadership, science and innovation. We provide our employees with meaningful work, opportunities to learn and grow, a strong work/life balance, and a flexible, hybrid work schedule while being a part of a collaborative team.
We are interested in growing our team with passionate, committed, and innovative individuals. The Project Manager, Meetings and Membership, will join NACCHO at a time of dynamic growth.
POSITION SUMMARY
The Project Manager is responsible for creating, facilitating, managing, and tracking systems and processes related to Membership and Meeting team activities. The Project Manager will perform many complex technical, management, financial and administrative tasks. The Project Manager must demonstrate a strong background in project management, administrative, and financial management principles and practices. The Project Manager will work with various stakeholders, both within and external to NACCHO, including other NACCHO staff, NACCHO members, and external consultants, vendors, and meeting planners.
The Project Manager will report to a Director or Senior Director. Work at this level requires substantial knowledge in the designated area, with both conceptual understanding and sufficient professional experience to work on complex assignments with minimal supervision.
COMPETENCIES AND EXPECTATIONS
- Project Management – Ensures successful completion of program activities; Develops program goals and activities; Ensures alignment of program work with funder requirements and NACCHO’s goals.
- People Management - Includes staff in planning, decision-making, facilitating, and process improvement; Takes responsibility for supervisees' activities; Makes oneself available to staff; Provides regular and constructive performance feedback; Develops supervisees' skills and encourages growth; Continually works to improve his/her own skills in leadership and management; Aligns staff knowledge and skills with program activities.
- Analytical - Synthesizes complex or diverse information; Collects and researches quantitative and qualitative data; Uses intuition based on prior academic and professional experience to complement data; Designs workflows and procedures.
- Innovation - Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work; Develops innovative approaches and ideas; Presents ideas and information in a manner that gets others' attention.
- Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations as well as independently; Uses reason even when dealing with emotional topics; Assists other staff with problem solving.
- Performance and Quality – Cultivates excellence; Fosters quality focus in others; Monitors progress, evaluates results, and implements improvements. Identifies opportunities to improve and promote quality.
- Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
- Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives.
The selected candidate must reside in the Washington, DC – Maryland – Virginia (DMV) area within 30 calendar days of their start date.
PROGRAM SPECIFIC INFORMATION
The Project Manager will support overall project administration and direction and implement new systems and processes as needed to improve the effectiveness and efficiency of NACCHO’s meetings and membership functions.
POSITION SPECIFIC DUTIES
- Establish and maintain procedures and systems to ensure efficient implementation of Membership and Meeting activities, including processes around RFP development, contractor selection, contract development; membership renewals, affinity partner benefits and programs; meeting planning and sequencing; and reconciliation of meeting expenses.
- Develop and Monitor project plans related to key activities and take appropriate action if actual performance deviates from plan.
- Liaise with NACCHO’s contracts, finance, and accounting departments to develop project management policies and procedures and clarify roles and responsibilities.
- Oversee complete contract and contract modification submissions on behalf of the Membership and Meetings team and ensure timely submission of related invoices.
- Develop resources and trainings for NACCHO staff as needed to support their interactions with the Membership and Meetings functions.
- Support budget management, forecasting and tracking as requested.
- Support the strategic planning of the Membership and Meetings team.
- Participate in organization-wide process redesign activities as requested.
- Collaborate with other NACCHO project managers to ensure alignment of NACCHO policies and procedures across the organizations.
- Represent NACCHO at external meetings related to their designated area of work.
- Assist the Director/ Senior Director in other matters as assigned.
Bachelor's degree and certification in relevant professional field with a minimum of 5-7 years relevant work experience; or Master’s degree or certification in relevant professional field with a minimum of 4-5 years relevant work experience; or Project Management Professional (PMP) certification with a minimum of 1-2 years of relevant work experience is preferred but not required or equivalent combination of education and experience, including a relevant certification.
- Knowledge of project management practices;
- Knowledge of and interest in public health issues and policies at the local, state, and/or federal level, preferred.
- Advanced knowledge of Microsoft Office programs, specifically Word and Excel, and familiarity with project management applications
- Knowledge of association or membership organization environments preferred
- Intermediate program evaluation skills; strong organizational skills; excellent writing skills; excellent oral and interpersonal communication skills; excellent analytical skills; strong attention to detail
- Ability and experience to create tools and resources for project management, such as processes, protocols, and procedures or templates and guidance documents.
- Ability to provide information with consideration of mental, emotional, cultural, social, and physical factors.
- Ability to deal with problems involving several concrete variables in standardized situations.
- Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form.
- Ability to understand, explain and/or calculate appropriate statistics when necessary.
- Ability to speak effectively before groups of partner organizations, members, and/or other colleagues within NACCHO.
- Ability to write routine reports and correspondence.
- Ability to translate information from other departments (grants, contracts, finance, etc.) and produce standardized and uniform products for program managers to ensure consistent implementation of processes.
