Career Center
Job Seekers, Welcome to CMP Career Center
Search Filters
Use this area to filter your search results. Each filter option allows for multiple selections.
Featured! Featured!
NEW! NEW!
Georgetown University
Washington, D.C.
Loading... Please wait.
Details
Posted: 23-May-25
Location: Buffalo, New York
Type: Full-time
Internal Number: 6246699
Assistant Director of Presidential Events
Position Information
Position Title: Assistant Director of Presidential Events
Department: OTP Administrative Operations
Posting Link: https://www.ubjobs.buffalo.edu/postings/57245
Job Type: Full-Time
Posting Detail Information
Position Summary
The University at Buffalo is seeking a highly organized, personable, and energetic Assistant Director of Presidential Events to support the planning and execution of a wide range of high-profile events hosted by the Office of the President and Office of University Events. The office coordinates roughly 150 events per year, including, but are not limited to, commencements, award ceremonies, speaking engagements, and both small and large-scale receptions and dinners. Events are highly visible and held at various locations on and off campus. This position plays a key role in advancing the universitys strategic goals while enhancing relationships with students, faculty, staff, alumni, donors, and other distinguished guests.
The Assistant Director will be responsible for overseeing event logistics, guest management, and providing leadership in the execution of high-quality, impactful events. The ideal candidate is detail-oriented, highly organized, and skilled at managing complex event logistics. This role demands professionalism, discretion, and the ability to adapt to shifting priorities in a dynamic, fast-paced environment.
Key Responsibilities:
Presidential Events
- Manage all aspects of planning and executing a wide variety of events, including institutional, presidential, and university-wide events hosted by the president and/or their spouse. Specific duties include guest list strategy, invitation design and distribution, event promotion, venue and physical setup configuration, program logistics, catering, entertainment, photography, and decorations.
- Serve as the primary point of contact and staff presence at events, ensuring high-level hospitality for a variety of guests, including alumni, donors, community leaders, faculty, staff, students, and government officials. Provide leadership in managing event logistics to ensure that all event components meet university standards.
- Collaborate with various university offices, including University Advancement, the Office of the Provost, University Communications, Three Pillars Catering, and University Facilities, to successfully execute events. Foster strong working relationships to ensure alignment and efficiency in event planning.
- Collaborate with event coordinators and stakeholders to design event layouts and diagrams; manage on-site setup of facilities for events.
- Manage post-event follow-up, including updating guest records, distributing related communications, and debriefing with relevant parties to assess event success and areas for improvement.
- Serve as the liaison between meeting planners and event spaces such as the Buffalo Room and Kaveeshwar Gallery. Duties include event layout options, arranging timing of services of the space, and helping answer questions to ensure effective use of the spaces.
- Collaborate with event coordinators and other stakeholders to develop accurate event layouts and diagrams.
- Communicate and consult with the presidents spouse in the planning and implementation of presidential events.
- Implement updates and upkeep to presidential venues, as directed, with attention to the functional usage of the space.
- Represent the Director and Associate Directors as needed in meetings and communications with internal and external stakeholders. Take on additional special projects as assigned.
Non-standard hours, i.e., night and weekend hours, are a routine requirement for this position.
Learn more:
- Our benefits, where we prioritize your well-being and success to enhance every aspect of your life.
- Being a part of the University at Buffalo community.
University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.
Minimum Qualifications
- Bachelors degree.
- Two years of progressively responsible experience in planning and implementing events and project management
- Required skills and abilities include excellent verbal and written communication skills, social interaction skills, attention to detail, creativity, teamwork, problem solving, and knowledge of social protocol.
Preferred Qualifications
An awareness and understanding of the multiple and diverse constituencies with which the university interacts, and the importance of appropriate cultivation and stewardship of those relationships.
Physical Demands
Salary Range
$60,000
Special Instructions Summary
All application materials should be submittedvia UB Jobs. Application materials submitted directly to the posting contact will not be acknowledged and cannot be considered.
Is a background check required for this posting?
No
Contact Information
Contact's Name: Tricia Clark
Contact's Pronouns:
Contact's Title:
Contact's Email: triciacl@buffalo.edu
Contact's Phone: 716-645-0969
Posting Dates
Posted: 05/22/2025
Deadline for Applicants:
Date to be filled: 06/26/2025
Copyright 2025 Jobelephant.com Inc. All rights reserved.
Posted by the FREE value-added recruitment advertising agency
jeid-b453a2623b03264692ae302ad879a392
About University at Buffalo
The University at Buffalo (UB) #ubuffalo is SUNY’s most comprehensive public research university, and an outstanding place to work. UB amplifies ambition for faculty and staff by offering endless possibilities to achieve more. Here, people from all backgrounds and cultures challenge and inspire each other to discover, learn and succeed. Dedicated staff and engaged faculty collaborate to further knowl¬edge and understanding, and develop tenacious graduates who are valued for their talents and their impact on global society.
UB is one of America’s leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo.
University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.
https://cmpjobs.eventscouncil.org/jobs/21355757/assistant-director-of-presidential-events
Loading. Please wait.
Powered By
