Career Center

We are seeking a CME Coordinator  who is a professional meeting planner in the Office of Continuing Medical Education (OCME) and develops and executes all aspects and formats of Continuing Medical Education (CME) programs sponsored by Johns Hopkins University School of Medicine. Meetings range in attendance from 50 to over 1,000 people, with budgets from $30,000 to over $600,000.

The CME Coordinator functions within the guidelines of the American Council for Continuing Medical Education (ACCME) under the auspices of the OCME and in collaboration with the faculty course director, a Johns Hopkins University faculty member. The CME Coordinator exercises autonomous and independent judgment to plan meetings. This position will work with faculty and staff from throughout the university, as well as internal and external vendors.

Specific Duties & Responsibilities:

Financial and Budget Analyses: 

• Analyzes financial data and develops preliminary reports to forecast financial profitability of a prospective program.
• Develops and monitors budgets for each course, including expected revenues and expenses, in accordance with the financial goals of the program. Budgets range from $30,000 to over $600,000.

Commercial Support: 

• Collaborates with faculty to write and submit grant applications.
• Responsible for ongoing grant management, including processing of agreements, payments, and reconciliations.
• Manages exhibitor request submissions from vendors and onsite and/or virtual logistics for vendor exhibits.

Marketing & Promotion: 

• Manages marketing and promotions for conferences.
• Investigates and chooses effective and reliable promotion avenues, including working with graphic designers, printing companies, mail houses/postal services, etc.
• Ensures conferences are marketing through national medical education databases.

Contract Analyses & Negotiations: 

• Develops, analyzes, and negotiates conference-related contracts

Other Responsibilities: 

• Oversees all aspects of conference coordination:
• With the Accreditation and Compliance Specialist, ensures compliance with ACCME, OCME and other pertinent regulations, processes, and policies.
• Serves as main point of contact with internal and external faculty, including speakers.
• Oversees and coordinates all aspects of conference logistics and infrastructure, including working with convention service personnel and others to ensure appropriate registration, transportation and lodging, food and beverage availability, meeting and exhibitor space layout, audiovisual services, evaluation distribution, and post-activity debriefings.

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Minimum Qualifications (Mandatory):

• Bachelor's Degree and two years of related experience.
• Must be able to travel to off-site locations and work some weekend, early morning, and/or evening hours.

* Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date. 

Preferred Qualifications:

• Experience in event planning.
• Experience working with an accredited provider of professional education.

Special Knowledge, Skills & Abilities:

• Proficiency in Microsoft Office Suite (Word, Excel, Power Point, etc.).
• Excellent written and oral communication skills.
• Excellent organizational skills.
• Excellent time management skills.
• Demonstrated ability to collaborate with diverse stakeholders, including faculty and staff.
• Demonstrated ability to work with diverse stakeholders in professional manner.
• Ability to work independently and as part of a team.

Physical Requirements: 

• Must be able to communicate effectively in person using spoken English.
• Must be able to communicate via telephone and videoconferencing (such as Zoom and Microsoft Teams).
• Must be able to carry out support of programs that require extensive work at a computer.
• Occasionally lifting, carrying objects weighing 10lbs. or less.
• Occasionally pushing, pulling objects weighing 30lbs. or less

Budget Authority:

• Can manage project budgets of approximately $30,.00 - $600,000.
• Has the authority to review and approve expenses for payment, approve the reconciliation of budgets, and transfer of funds to sponsoring departments.

Classified Title: CME Coordinator
Role/Level/Range: ATP/03/PC 
Starting Salary Range: $51,210 - $70,480 annually (commensurate with experience)
Employee group: Casual / On Call 
Schedule: Casual; Monday-Friday 8:30am-5pm 
Exempt Status: Exempt 
Location: ​​​​​​​School of Medicine Campus  
Department name: ​​​​​​​SOM Admin CME Coordinated Programs 
Personnel area: School of Medicine

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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