Career Center

Under minimal supervision, coordinates administrative, personnel and logistical support for a defined department program (s), often of a large and/or complex nature. Carries out established program objectives and directives. Follows established guidelines or protocols. Determines the best approach to accomplish assignments. May participate in program planning and in setting program objectives. May supervise support staff. May act as a communication liaison and special events planner. Interfaces with outside resources such as volunteers, alumni, patients, other professionals in a defined field or with continuing education students. May be responsible for adherence to program budget and/or other fiscal duties. May assist with grant and contract preparation and submission. May handle data management.

Works collaboratively to support operational initiatives within the Records Office of the University of Alabama at Birmingham Marnix E. Heersink School of Medicine. Works closely with other team members to administratively manage the electronic academic records of medical students and graduates. Manages and disseminates routine communications to medical students regarding registration and records request processes. Coordinates distribution of transcripts and diplomas to graduates through Records Request Portal. Provides input in the development of program plans and objectives. Communicates with faculty, staff, and external UAB offices regarding pertinent changes to individual academic records. Implements operational policies and procedures, and ensures appropriate documentation is in place and accurate.

Key Duties and Responsibilities:

1. Manages documentation and tracks academic progress of UAB medical students using internal software and database(s); report and track student leaves of absence.

2. Performs data entry and reporting to national agencies/organizations for medical student status verification, including annual class promotions and graduation.

3. Reviews and distributes routine data reports related to grades and academic status to faculty, staff, and ancillary UAB offices.

4. Creates communications about annual credentialing and registration processes for students. Manages messaging and communication tools, including web site content, social media, email, and additional resources.

5. Assists with management of visiting medical student verification and onboarding processes.

6. Manages data requests in the Records Request Portal, including transcripts, degree verification, and other academic requests.

7. Coordinates the ordering and distribution of diplomas.

8. Collaborates with Records Team in the digital imaging of archived documents.

9. Performs other duties as assigned.

Salary Range:$18.35 - $25.00

Bachelor's degree in a related field and one (1) year of related experience required. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE.

Knowledge/Skills/Abilities:

• Attention to detail
• Ability to multi-task
• Ability to problem-solve
• Ability to work independently
• Ability to work as part of a team
• Analytical skills
• Interpersonal skills
• Organizational skills
• Ability to prioritize
• Written and verbal communication skills

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.